Human Resource Assistant

Job Description

Job Description

Position: Human Resource Assistant

Salary Range: $55,487 through $76,330

Location: Three Links Health Services-Northfield, MN 

Position Details

• Department: Human Resources
• Schedule: 64 hours per pay period, with the potential to increase to 80 hours per pay period based on business needs.
• Work Environment: A collaborative, campus-wide role working with employees and leaders across departments.
• Additional Requirements: Flexibility to support occasional organizational events as needed.

Benefits That Support You:

*Flexible Paid Time Away (Exempt) - take time off as needed in partnership with your manager and business needs 

*Comprehensive Health Coverage - 100% employer-paid employee-only health insurance

*Health Savings Acct Contributions 

*Retirement Readiness 0- 403(b) retirement plan with employer match 

*Life Insurance - employer-paid coverage with optional supplemental plans 

*Voluntary Benefits - dental, vision, disability, accidents, and critical illness options 

Why You'll Love This Role

• Make a Difference: Help employees navigate important moments in their employment journey, from their first day through career milestones and recognition.
• Be a Connector: Partner with department leaders, employees, applicants, and HR leadership across the campus.
• Keep Things Moving: Coordinate recruitment, onboarding, benefits, training, and employee programs that help our teams succeed.
• Bring Ideas to Life: Contribute to employee recognition events, engagement initiatives, orientations, and other HR projects.
• Grow Your Experience: Develop your skills across multiple areas of human resources while supporting organizational goals.
• Enjoy Variety: No two days are exactly alike. You'll balance people-focused interactions with projects, systems, compliance, and problem-solving.

What You'll Do

Find Great People and Help Them Get Started

You'll play an important role in building our team and creating a welcoming first impression for new employees.

• Partner with department supervisors to understand staffing needs and coordinate recruitment efforts.
• Manage job postings, applicant tracking, candidate communications, interviews, and recruitment documentation.
• Help coordinate pre-employment requirements, background studies, and required clearances.
• Lead engaging new employee onboarding and orientation sessions, helping new team members feel prepared and welcomed.
• Coordinate employment paperwork, required training, policy acknowledgments, and other onboarding requirements.
• Keep the hiring process organized, timely, and positive for applicants and hiring managers.

Be a Go-To Resource for Employees and Leaders

Build relationships throughout the organization while helping employees and supervisors navigate HR processes.

• Assist employees with benefits questions, enrollment information, and important deadlines.
• Support department leaders with staffing, onboarding, training, and performance review processes.
• Help coordinate employee performance appraisals and maintain accurate documentation.
• Respond to employment verification requests and other routine HR inquiries.
• Support the Human Resource Director with wage scale preparation, HR initiatives, and organizational projects.
• Handle sensitive information with professionalism, discretion, and care.

Help Employees Make the Most of Their Benefits

Benefits are an important part of the employee experience, and you'll help ensure employees have the information and support they need.

• Assist with new hire and annual benefits enrollment.
• Coordinate benefits communications, enrollment materials, and employee meetings.
• Process benefit changes and applicable continuation coverage documentation.
• Review monthly benefit billing statements, identify discrepancies, and coordinate corrections.
• Prepare benefit spreadsheets and billing information for leadership and Accounting.
• Provide backup support for payroll processing and related employee inquiries.

Keep Learning and Development on Track

Help create an environment where employees have the training and resources they need to succeed.

• Coordinate required annual training and monitor completion.
• Assign EduCare courses and conduct regular training audits.
• Follow up on outstanding training requirements with department supervisors.
• Assist with performance review administration and job description updates.
• Help maintain compliance with required policies, notices, and employee documentation.

Celebrate People and Build a Positive Culture

A great workplace recognizes the people who make it special. You'll help bring that recognition to life.

• Coordinate employee service awards and milestone celebrations.
• Assist with employee recognition events, communications, and special projects.
• Help create meaningful opportunities to celebrate employee contributions and accomplishments.
• Support employee engagement initiatives that strengthen connections across departments.

Support Compliance and Organizational Success

You'll help keep important HR processes accurate, organized, and aligned with organizational requirements.

• Maintain confidential personnel, medical, benefits, and other HR records.
• Follow applicable record-retention and document-management requirements.
• Assist with workers' compensation documentation and workplace safety processes.
• Support corporate compliance activities and required employee acknowledgments.
• Participate in committees and organizational initiatives as assigned.
• Follow applicable laws, regulations, and company policies and procedures.

What We're Looking For

We're looking for someone who combines strong detailed organizational skills with a genuine interest in people.

You'll be a great fit if you:

• Enjoy working with people and building positive professional relationships.
• Are organized, detail-oriented, and comfortable managing multiple priorities.
• Communicate clearly, professionally, and respectfully.
• Handle confidential information with integrity and discretion.
• Take initiative, follow through on commitments, and look for ways to improve processes.
• Are comfortable using computer systems and learning new technology.
• Enjoy collaborating with employees, supervisors, and leadership.
• Can balance independent work with teamwork and changing business needs.

Experience in human resources, recruiting, onboarding, benefits administration, payroll support, or employee records is valuable. The ability to learn, communicate effectively, and provide excellent service is equally important.

The Impact You'll Make

Your work will help ensure employees feel welcomed, informed, supported, and appreciated. From helping a new employee take their first steps with us to celebrating years of service, you'll contribute to the experiences that shape our workplace culture.

At St. Francis Health Services, great care starts with great people — and great people deserve great support.

Ready to Make a Difference?

If you're passionate about people, enjoy a dynamic work environment, and want to contribute to a positive employee experience, we encourage you to explore this opportunity with St. Francis Health Services.

Bring your organizational skills, your people-first mindset, and your passion for making a difference. We look forward to meeting you!