Accounts Payable Specialist

Job Description

Job Description

Our client is looking for an Accounts Payable Specialist to support day-to-day financial operations in their Vineland, NJ distribution center. This position plays an important role in maintaining accurate payment records, processing invoices, and helping ensure vendors are paid on time. The ideal candidate is organized, detail-oriented, and comfortable working with accounting systems, documents, and cross-functional teams in a fast-paced environment.

Responsibilities:

• Review incoming vendor invoices and route them to the appropriate departments to confirm purchase order alignment and supporting documentation.

• Partner with receiving teams to verify that billed goods have been delivered before invoices are approved for processing.

• Compare invoices, testing records, and related paperwork to ensure transactions are complete, accurate, and properly supported.

• Enter purchase orders, invoice details, and vendor information into the accounting system with a high level of accuracy.

• Prepare payment summaries by supplier and submit documentation for internal approval prior to disbursement.

• Process scheduled check runs and other approved payments in accordance with company procedures and deadlines.

• Examine vendor statements, identify outstanding balances, and investigate discrepancies or overdue items for resolution.

• Respond to questions from suppliers and internal departments regarding invoice status, payment activity, and account details.

• Set up new vendor records in the system and maintain organized files for accounting documentation.

• Manage petty cash activity and keep related records current and balanced.

• Prior experience in accounts payable, accounts receivable, or a similar accounting support role.
• Working knowledge of bookkeeping principles and foundational accounting practices.
• Proficiency with accounting software, spreadsheets, databases, word processing tools, and internet-based applications.
• Ability to handle invoice entry, payment processing, reporting, and record maintenance with strong attention to detail.
• Comfort working with numbers and financial data in a high-volume environment.
• Strong written and verbal communication skills, with the ability to work effectively across departments and with external vendors.
• High school diploma required; an associate degree or relevant certification is preferred.
• Experience in the food or meat industry is helpful but not required.