Building Coordinator - Dean's Office

Building Coordinator

Work Location: Los Angeles, CA, USA

Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 7:00AM - 4:00PM

Salary Range: $30.77 - $46.87 Hourly

Employment Type 2 - Staff: Career Duration Indefinite Job # 32855

Primary Duties and Responsibilities

Reporting to the DGSOM Building Operations Manager, the Building Coordinator serves as the primary coordinator for CHS building operations, access control. Serves as backup coverage for building coordinators and delivers cross-building operational assistance as needed. Oversees CHS loading dock B, and the conference rooms at CHS, conducting regular facility inspections, coordinating maintenance follow-up, tracking projects, and reviewing access and security needs. Ensures continuity of operations by assuming oversight responsibilities for assigned facilities and programs during staff absences and vacation coverage. The Building Coordinator supports distribution of building management services to occupants of DGSOM buildings as provided by other organizations or as outlined in Sales & Services agreements. Works on special projects to support changes in Building Management Operations. Works with the team closely connected to School leadership and committed to the mission, vision, and values of the DGSOM.

Job Qualifications

Required:

• Bachelor's Degree and/or equivalent combination of education and experience.
• Excellent customer service orientation.
• Strong verbal communication skills. Spanish language skills
• Ability to professionally interact with internal and external stakeholders
• Demonstrated excellence in teamwork for internal and external stakeholders
• Demonstrated organizational skills
• Knowledgeable in DGSOM, Facility Management (FM), and Building Operations procedures and processes, Service request system and outside venders.
• Working Knowledge of UCLA and DGSOM financial systems and practices including DGSOM procurement portal, bruin buy, FM Billing with blanket and FAU, Facilities Services request (FSR) system.
• Good Judgement on issues that may affect public safety
• Ability to follow through with tasks despite frequent interruptions
• Keep up to date on all online and in person training requirements
• Ability to be flexible in work location and to provide consistent support to team and building occupants

Preferred:

• Minimum 1 year of related experience or training.