SITE COORDINATOR

Job Description

Job Description

Job Title:  Site Coordinator Department:  Programs

Reports to:  Program Manager                                   Status  Non-Exempt ( PT & FT)

Job Summary: 

The Site Coordinator manages a single program site and is responsible for ensuring a safe, organized, fun and educational after school program.

Duties/Responsibilities:

1. Create a smooth transition between instructional day and expanded learning program
2. Attend school site events to engage with parents, school site and recruit participants
3. Work with Program Managers to strategically manage site level budget and create a spending plan that is in line with program plan
4. Ensure that program plans and calendars are up to date and posted
5. Build community support by providing high-quality programing that engages participants and provides them a safe, healthy space to thrive
6. Maintain daily attendance records, ensure that all attendance deadlines are met
7. Have a clear line of communication with parents, school administration and site staff. 
8. Have regular site meetings 
9. Maintain up-to-date records on all participants and site staff
10. Approve site staff timesheets with all deadlines
11. Distribute parent handbooks with up-to-date site policies and procedures and program registrations and hold parent orientation 
12. Outreach with potential partners in the community to sustain program outcomes
13. Collaborate with appropriate school, community, public and private stakeholders to leverage program resources. 
14. Manage all incident reports and ensure that they are properly documented
15. Post, advertise and actively recruit participants for the program
16. Maintain and update FPM box
17. Attend all WFIT professional development opportunities 
18. Set bi-weekly staff schedules/roster
19. Hold weekly staff meetings on site
20. Manage site budget by making sure that staff are within their hours and that supplies being purchased are in line with program needs
21. Other responsibilities as assigned

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal skills and ability to work in a collaborative environment
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Graduate or majoring in education, physical education, recreation or a related field is desirable.
• High school diploma or equivalent.
• Experience developing and implementing expanding learning programs and or educational activities 
• At least one-year experience in a supervisor role.
• At least two years’ experience working with youth required

Physical Requirements: 

• Must be able to lift up to 15 pounds at times. 
• Regular physical activity participation is required  

Special Skills:

Ideally, we are looking for someone who is energetic, ambitious, goal-oriented and creative, with the ability to work both independently and collaboratively, with a talent for building strong and productive relationships across constituencies. Ability to present facts and recommendations effectively in oral and written form. Superior writing 

  Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employees are frequently required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level reflects typical work environment for job description.

THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.

  I acknowledge that I have read and understand the requirements of this position.