Administrative Assistant

Cupertino, California, United States Corporate Functions Product Design is a mechanical engineering organization where design and engineering meet — turning ambitious product requirements into the beautiful, high-quality hardware Apple is known for, delivered at massive scale without compromising on features, performance, or reliability. Our team's design rigor and attention to detail doesn't stop at engineering work — it shows up in how we run our team, our spaces, and our events. We are seeking an Administrative Assistant to support a Senior Director and their teams within Product Design. Priorities here can shift overnight, and that's part of what makes the role energizing — you'll find momentum and variety motivating, not exhausting. This is a highly organized, proactive individual who thrives working independently and as part of a team, anticipates needs before they're asked, and brings sound judgment to decisions made on behalf of the team. You see quiet moments as an opportunity — a chance to get ahead, sharpen a process, or find a better way to support the team. Your work happens behind the scenes, but it directly shapes how this organization runs and, ultimately, the products we bring to the world. Description Executive & Calendar Support Proactively manage complex daily calendars with flexibility to adapt to rapidly changing needs and last-minute requests. Coordinate domestic and international travel, including booking, accommodations, and transportation, in line with company travel policy; process related expense reports. Events & Team Experience Coordinate internal events that foster team morale and communication — off-sites, team-building activities, org-wide meetings, product launches, and office relocations. Bring the same attention to detail and quality our team applies to engineering work into how these events and spaces come together. Cross-Site Support Primarily based at one site, with occasional travel to other Apple locations as needed to support teams, events, and administrative matters. Facilities & Office Operations Serve as primary point of contact for Facilities — troubleshooting building issues, coordinating maintenance/repairs, escorting visitors, and managing Secure Access protocols. Act as the office floor liaison, communicating important information to the team. Manage office operations: domestic/international shipments, supply ordering and stocking, purchase orders, and space planning/seating requests. Onboarding & Team Support Ensure a smooth onboarding experience for new employees — equipment ordering, Day 1 readiness, and training on team processes. Provide backup and support to other administrative staff as needed. Collaborate with other admins to develop and implement consistent standards and best practices across the organization. Confidentiality & Discretion Regular access to confidential and unreleased Apple products, materials, and information as part of daily work. Handle all such information — including pre‑announcement product details and personnel matters — with strict discretion and sound judgment at all times. Minimum Qualifications 3+ years of experience supporting daily schedules, travel, task management, facilities, events, purchasing, and day‑to‑day operations. Proficient in macOS and calendar management for internal and external attendees, ensuring smooth day‑to‑day operations aligned with business priorities. Excellent written and verbal communication skills, comfortable engaging with senior executives and their teams. A track record of seeking out — not just tolerating — fast‑paced, high‑change environments. A self‑starter who treats quieter periods as a chance to improve processes, get ahead on upcoming work, or find new ways to support the team. Highly organized with strong responsiveness and flexibility, including occasional availability outside standard business hours. Comfortable and effective working alongside a team of other admins in a collaborative environment. Direct experience handling confidential and unreleased business information with discretion and sound judgment. Ability to travel between sites as needed to support teams and events. Ability to receive and act on feedback to continuously improve processes and efficiency. Preferred Qualifications AA or BA/BS degree. 5+ years of experience in a corporate environment supporting leaders. Experience supporting an engineering, technical, or manufacturing‑focused organization. Ability to manage conflict effectively — knowing when to raise issues and when to apply sound judgment. Compensation & Benefits At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.42 and $65.24 per hour, and your base pay will depend on your skills, qualifications, experience, and location. Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits. Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program. Equal Opportunity Employer Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant. Accessibility At Apple, we believe accessibility is a fundamental human right. You’ll find that idea reflected in everything here — in our culture, our benefits and our digital tools. By welcoming as many perspectives as possible, we help you build a career where you feel like you belong. Learn about accessibility in Apple’s workplace. Learn about reasonable accommodations for job applicants. #J-18808-Ljbffr