Legal Administrative Assistant

Administrative Assistant

Nelson Mullins, an Am Law 100 law firm, is seeking an Administrative Assistant to join our Houston office and support a team of Litigation attorneys. This role provides high-level administrative support to attorneys and legal professionals within a dynamic and fast-paced practice. The Administrative Assistant serves as a trusted resource to the legal team, helping manage critical deadlines, client communications, and day-to-day operations while ensuring exceptional service and professionalism.

The Administrative Assistant provides comprehensive administrative and litigation support, including managing complex attorney calendars, coordinating meetings and travel arrangements, processing expense reimbursements, preparing and organizing legal documents, maintaining electronic files, and supporting document management activities within NetDocuments. This role is responsible for monitoring deadlines, assisting with e-filing and docketing activities, conducting conflict checks, opening new clients and matters, preparing engagement documentation, and supporting billing and invoicing processes, including following up on outstanding client invoices.

The ideal candidate will proactively anticipate attorney needs, prioritize multiple time-sensitive assignments, and communicate effectively with attorneys, clients, and business professionals. This position requires strong critical thinking skills, exceptional attention to detail, sound judgment, and the ability to perform effectively under pressure while contributing to a collaborative, team-oriented environment.

Qualifications

• Minimum of (5) years of recent experience supporting State and Federal litigation within a law firm environment required; intellectual property litigation experience is a plus.
• Proven ability to proactively manage complex attorney calendars, monitor deadlines, maintain organized case files, and support e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.