Manager of Accounting

Job Title

An employee of this class is responsible for supervision of all accounting and payroll functions for the Ontario International Airport Authority (OIAA).

Incumbents in this classification report directly to the Director of Finance.

Primary responsibilities include supervision of the monthly close process, monthly, quarterly financial reporting, payroll, payroll taxes, and retirement contributions; The Manager of Accounting will also be part of the team that creates and implements policies and procedures to identify, resolve and document accounting issues in addition to creating procedures to make the close and reporting processes more efficient and accurate.

Job Responsibilities

Accounting Operations

• Manage and oversee daily accounting operations, including general ledger, accounts payable, accounts receivable, cash receipts, journal entries, reconciliations, fixed assets, and other accounting activities.
• Establish and maintain accounting procedures, controls, and workflows to ensure accurate and timely financial transactions.
• Review and approve accounting transactions, journal entries, account reconciliations, and adjustments within established authority.
• Ensure the general ledger is complete, accurate, and maintained in accordance with applicable accounting standards and OIAA policies.
• Monitor accounting activity for unusual transactions, errors, inconsistencies, and potential control deficiencies.
• Resolve complex accounting issues and provide technical guidance to Finance staff and operating departments.

Financial Close and Reporting

• Lead the monthly and year-end financial close processes and establish appropriate closing calendars and deadlines.
• Prepare and/or review monthly and quarterly financial statements, financial schedules, reconciliations, and management reports.
• Analyze financial results and investigate significant fluctuations, unusual transactions, and variances.
• Ensure appropriate accruals, deferrals, allocations, depreciation, capitalizations, and other period-end adjustments are recorded accurately.
• Coordinate the preparation of year-end schedules and supporting documentation required for financial reporting and audit purposes.
• Support the preparation of the Authority's Annual Comprehensive Financial Report (ACFR), financial statements, and other required financial reports.

Governmental and Airport Accounting

• Ensure accounting practices comply with applicable Governmental Accounting Standards Board (GASB) standards, applicable federal and state requirements, and OIAA policies and procedures.
• Maintain appropriate accounting treatment for airport-specific activities, including passenger facility charges (PFCs), customer facility charges (CFCs), grants, capital assets, airline agreements, leases, debt, restricted funds, and other airport-related transactions.
• Coordinate with Budget and Treasury to ensure consistent treatment and reconciliation of revenues, expenditures, cash, investments, debt, and restricted resources.
• Support accounting for capital projects and ensure appropriate determination of capital versus operating expenditures.
• Maintain accurate records of capital assets, construction in progress, depreciation, disposals, and transfers.
• Provide accounting support related to bond proceeds, debt issuance costs, debt service, arbitrage, and other financing activities as applicable.

Audit and Compliance

• Serve as the primary day-to-day accounting contact for the external auditors.
• Coordinate the preparation and submission of audit schedules, supporting documentation, reconciliations, and responses to audit requests.
• Monitor audit findings and coordinate implementation of corrective actions.
• Maintain appropriate documentation to support financial transactions, accounting conclusions, and internal controls.
• Support compliance with applicable grant, federal, state, contractual, and regulatory financial requirements.
• Assist with internal and external financial reviews and examinations.

Internal Controls and Process Improvement

• Develop, implement, and maintain effective accounting policies, procedures, and internal controls.
• Regularly evaluate accounting processes to identify control weaknesses, inefficiencies, and opportunities for improvement.
• Recommend process improvements, automation, system enhancements, and changes to workflows.
• Ensure appropriate segregation of duties and financial controls within accounting operations.
• Partner with Finance leadership and Internal Audit/Risk functions, as appropriate, to address control deficiencies.
• Develop and maintain accounting documentation, desk procedures, process maps, and control narratives.

Budget and Financial Planning Partnership

• Collaborate closely with Budget staff to ensure accounting results align with budgetary reporting and financial forecasts.
• Provide timely actual financial data and analysis to support the quarterly budget outlook and five-year financial forecast.
• Assist with identifying accounting trends that may affect revenue and expenditure forecasts.
• Reconcile budget-to-actual information and assist in resolving differences between accounting and budget systems.
• Provide accounting expertise during the development of the annual operating and capital budgets.

Leadership and Staff Management

• Supervise, coach, develop, and evaluate assigned accounting staff.
• Establish clear expectations, priorities, performance standards, and accountability measures.
• Review workload and staffing requirements and recommend organizational or process changes as appropriate.
• Promote professional development and technical competency within the Accounting function.
• Foster a collaborative working relationship between Accounting, Budget, Treasury, Procurement, and operating divisions.
• Establish a culture of accuracy, accountability, customer service, continuous improvement, and timely delivery.

Financial Systems and Data

• Serve as a key Finance subject-matter expert for the Authority's financial management system and related applications.
• Identify system issues and coordinate with Information Technology and system vendors to resolve problems.
• Participate in system implementations, upgrades, integrations, testing, and process improvements.
• Develop and maintain financial reports and data tools that improve management's ability to understand financial performance.
• Ensure appropriate data integrity and security within accounting processes.

Profile of the Ideal Candidate

• Possesses subject matter experience and a track record of accomplishment in all or many of the disciplines outlined previously in this job description, preferably within the aviation industry
• Possesses outstanding written and oral communication skills
• Proper analytical review of the asset operations from a balance sheet, income statement and cash flow perspective as well as an overall business perspective
• Ability to understand and apply complex policies and procedures
• Knowledge of pertinent federal, state, and local laws, codes, and regulations
• Possesses the ability to interact effectively and courteously with employees, tenants, and the general public in an international aviation environment
• Ability to evaluate and prepare clear and concise reports
• Ability to lead and mentor assigned staff
• Knowledge of the Airport industry rules and guidelines that are regulatory and specifically set by the FAA
• Knowledge of State of California statutes that require compliance

• Knowledge of General Accounting Practices (GAP)
• Ability to consistently demonstrate the Core Values of OIAA

Minimum Qualifications

• Bachelor's degree from an accredited college or university with major course work in Accounting, Finance, or a related field.
• Five years of progressively responsible and recent professional experience in finance or accounting. A minimum of two years must be in a supervisory capacity.
• Experience at a commercial airport is highly desirable.

Licenses / Certification

• Registration as a Certified Public Accountant is highly desirable.
• Ability to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT

Physical Demands

• Finger dexterity to utilize a keyboard to input information on a computer
• Ability to frequently lift and carry files and other media weighing up to twenty (20) pounds up to a distance of approximately 20 feet
• Ability to open filing cabinets and bend or stand as necessary

Work Environment

• This position primarily operates in a professional climate controlled office environment.
• This role routinely uses standard office equipment such as computers, phones, copiers and fax machines.

This is an at-will, exempt position. Only a valid and properly executed employment agreement may alter status as an at-will employee. Verbal contracts are not valid. The employment relationship may be terminated at the will of either party upon notice to the other. As an at-will employee, there would not be an established property interest in continued employment