Administrator II, Accounts Payable

Job Title Administrator II, Accounts Payable Location LSC System Office (Woodlands, TX 77381) Regular/Temporary Regular Full/Part Time Full-Time Job ID 44756 Commitment to Mission This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential. Cultural Beliefs One LSC Student Focused Own It Foster Belonging Cultivate Community Choose Learning Job Description Purpose and Scope: This position is responsible for ensuring the EnergyCAP process runs smoothly, that backup or supporting workers are trained and able to assist during peak workload periods or as needed, and that direct payments are processed. Position will communicate with internal and external contacts to ensure processes are implemented efficiently and to resolve a variety of issues as needed (e.g., software errors, upload issues, invoice and payment issues). Essential Job Functions Monitors and coordinates the EnergyCAP utility bill management software system and processes: Acquiring information about utility meter identities from all Lone Star College (LSC) campuses Creating and monitoring GLmeter identities in EnergyCAP software Uploading cXML batches into iStar and ensuring EnergyCAP is interfacing correctly with the iStar billing system Planning processes, workflow, and timelines to ensure EnergyCAP interfacing is accurate and efficient Strategizes and plans the optimum time to start the daily EnergyCAP processes and direct pay processes; ensures timely processing of utility invoices by making sure the meters are set up and interfaced, the invoices are scanned, and the utility bills for all campuses have arrived on time Provides timely and accurate information for payment and accurate utility cost information Responsible for coaching, developing, and scheduling work activities of backup staff as needed Performs a variety of general Accounts Payable functions, such as reviewing invoice lists of AP Specialists to ensure data is correct, processing and managing direct pay invoices, researching and resolving budget exceptions with a variety of internal and external contacts, and reviewing issues generated from exception reporting, kick-out logs and Bill Capture Audits Responsible for timely and accurate documentation and record keeping related to a variety of AP items, such as deleted vouchers, after-the-facts, voucher lists, etc. Communicates with internal and external contacts to resolve issues as needed; this may include but is not limited to communicating with utility companies and other vendors regarding invoice issues, communicating with EnergyCAP regarding data upload issues, and communicating with LSC employees in various departments and at all levels as needed Responsible for other reasonable related duties as assigned Knowledge, Skills, and Abilities Basic understanding of Accounting and Accounts Payable principles and processes Understanding of or ability to quickly learn 3rd party software that interfaces with iStar Excellent interpersonal and communication skills, both verbal and written Attention to detail and ability to cope with several tasks simultaneously Must be deadline oriented. Initiative and analytical skills are mandatory Proficient in the use of PCs and related software (Microsoft Office: Word, Excel, and Access) Physical Abilities The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work. Work Schedule and Conditions Equipment used includes a PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment Interface with internal and external contacts as needed to carry out the functions of the position Work is performed in a climate-controlled office with minimal exposure to safety hazards Required Qualifications High school diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience. Preferred Qualifications Associate degree or higher. Salary Hiring salary range is $38,761–$44,576. Benefits Full comprehensive benefits package, paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities. EEO Statement Lone Star College is an EEO Employer. All positions are subject to a criminal background check. #J-18808-Ljbffr Inside Higher Ed