Office Manager

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

About the Company

Our client is a licensed Commercial General Contractor based in Orlando. The company has been operating since 1976 and works across commercial construction including, ground-up commercial construction, warehouses, pre-engineered metal buildings, airport hangars, and turnkey commercial projects.

About the Role

We are hiring an Office Manager to be right-hand role to the General Contractor. The Office Manager will serve as the operational backbone of the office — keeping projects moving, vendors accountable, and documentation airtight. Candidates with hands-on experience in construction who are fluent in industry terminology (submittals, Notices to Proceed, permit workflows) will thrive in this position.

Responsibilities:

• Coordinate with county and municipal offices to submit, track, and close out building permits
• Communicate with material suppliers, obtain quotes, and manage delivery schedules
• Identify and resolve invoice or delivery discrepancies in a timely manner
• Monitor project budgets, track invoices, and process purchase orders
• Maintain organized and accurate records for contracts, RFIs, change orders, submittals, and lien waivers
• Manage the GC's schedule, coordinate meetings, and draft professional correspondence
• Oversee day-to-day office operations to ensure smooth workflow
• Assist project managers with subcontractor agreements, COI collection, and scheduling logistics

Qualifications:

• Background in construction administration, project coordination, or a GC/subcontractor office environment
• Fluent in construction terminology: RFIs, submittals, change orders, Notices to Proceed, lien waivers
• Experience with permit applications and county/municipal processes in Florida (preferred)

Required Skills:

• Strong financial literacy: comfortable with purchase orders, AIA billing, and project budgets
• Highly organized, proactive, and capable of managing multiple projects simultaneously
• Strong xhyhwjd written and verbal communication skills; bilingual in Spanish or Portuguese is a plus
• Proficient in Microsoft Office; experience with Procore, Buildertrend, or similar platforms is a plus
• Comfortable working in direct partnership with ownership — this is a high-trust, high-visibility role
• Able to commute Monday through Friday to zip code 32826

What we offer:

• A collaborative, fast-paced environment where your contributions have direct impact
• Close working relationship with company leadership and project teams
• Opportunity to grow with an organization that values operational excellence
• Competitive compensation commensurate with experience