Administrative & Sales Support Specialist (U.S. Office)
HiredChina
- Bachelor’s degree in Business Administration, Marketing, or a related field preferred
- 2–5 years of experience in administrative support, sales operations, or office management
- Strong organizational and multitasking skills with attention to detail
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Ability to work independently and in a fast-paced, cross-cultural environment
- Experience in event coordination or marketing support is a plus We are seeking a highly organized and proactive Administrative & Sales Support Specialist to support our U.S. office operations. This role plays a critical part in ensuring smooth administrative processes, supporting the sales team, and coordinating marketing activities while maintaining a professional and client-ready workplace.
- Provide comprehensive administrative support to the sales team
- Process expense reimbursements and ensure compliance with company policies
- Prepare monthly sales and marketing expense reports
- Compile and analyze relevant business and operational data
- Assist with local government liaison and support compliance-related processes as needed
- Oversee daily operations and maintenance of the U.S. office to ensure a professional and client-ready environment
- Manage employee accommodation arrangements when required
- Coordinate with office vendors and service providers
- Handle daily administrative tasks, including procurement, visitor reception, and meeting room scheduling
- Maintain office records, documentation, and internal coordination processes
- Collaborate with the global marketing team to support brand initiatives in the U.S.
- Assist in planning and executing trade shows and marketing events, including booth design and logistics coordination
- Support on-site event execution, including reception and coordination
- Ensure brand consistency across the U.S. office and alignment with global brand guidelines
- Participate in cross-regional marketing initiatives as required
Vacancy posted 2 days ago
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