Property Administrator - Camarillo, CA

Job Description

Job Description

Job Title: Property Administrator

Job Description

The Property Administrator performs a wide range of administrative functions to support the Property Management team and ensure smooth day-to-day operations. This role upholds a high level of professionalism in addressing property-related issues, including the timely response to and resolution of tenant requests and concerns. The Property Administrator provides comprehensive administrative support, assists with lease and contract administration, and helps maintain accurate records and reporting for the property portfolio.

Responsibilities

• Provide full administrative support to the Property Management team, including answering phones, typing reports, filing, and distributing correspondence.
• Schedule and coordinate meetings and special events as requested by the Property Management team.
• Assist in lease administration activities, including maintaining tenant contact information, tracking insurance documentation, and generating related reports.
• Prepare and coordinate bid proposals, service contracts, and approved invoices, supporting the bidding process and helping Property Managers ensure compliance with internal policies and procedures.
• Prepare and code invoices for review and approval by the Property Manager.
• Monitor and maintain office inventory, ensuring the office is stocked with supplies and other items required for efficient operations.
• Ensure prompt and accurate completion of contract and certificate of insurance information in contract administration software.
• Track and file contracts and insurance certificates, maintaining an effective follow-up system for expiration dates.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for the Property Manager on the status of tenant work orders.
• Maintain the property purchase order system and ensure accurate documentation of purchases.
• Maintain lease and contract files, as well as other records and documents located within the property management office.
• Promote and foster positive relationships with tenants and clients, track service calls, and support a high level of customer satisfaction.
• Assist with the preparation of monthly and quarterly management reports and support the annual budget preparation process.
• Process management and maintenance staff hours, tenant bill-back invoices, accounting entries, expense reports, monthly meter readings of properties, and check requests for review and approval.
• Collaborate with Property Managers and other team members to ensure consistent application of procedures and timely completion of administrative tasks.

Essential Skills

• High school diploma or GED equivalent.
• Strong customer service orientation, with prior customer service experience preferred.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience in administrative support, including phone handling, report typing, filing, and correspondence management.
• Ability to process accounts payable and accounts receivable, including invoice preparation, coding, and tracking.
• Experience with invoice processing, tenant billing, and basic accounting support.
• Ability to assist with property administration tasks such as lease administration and contract tracking.
• Strong communication skills, both verbal and written, with the ability to interact professionally with tenants, clients, and internal team members.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and accuracy in data entry, documentation, and reporting.
• Ability to give and take direction and to interface with decision makers in a professional manner.
• Ability to maintain confidential information and handle sensitive documents appropriately.
• Demonstrated customer focus, both internal and external, with a commitment to responsive service.
• Demonstrated initiative and the ability to work independently as well as part of a team.
• Effective multi-tasking skills in a fast-paced environment.

Additional Skills & Qualifications

• Bachelor’s degree is preferred.
• Experience using Yardi or other property management or accounting software is beneficial.
• property administration or real estate support is an advantage.
• Experience with accounts payable, accounts receivable, and invoicing processes is preferred.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook, is preferred.
• Strong interpersonal skills with the ability to build and maintain positive relationships with tenants, clients, and colleagues.
• Demonstrated initiative and activity in identifying and resolving issues proactively.
• Ability to adapt to changing priorities and support multiple properties or managers as needed.

Work Environment

This role is based in a professional office environment within a property management setting in Camarillo, CA. The Property Administrator works closely with Property Managers, maintenance staff, tenants, and vendors, using standard office equipment and software tools such as Microsoft Office, contract administration systems, and property management platforms like Yardi. The position involves regular computer-based work, document handling, and frequent phone and email communication. Work hours typically follow standard business hours, with occasional flexibility required to support meetings, reporting deadlines, or special events. The environment emphasizes professionalism, organization, and responsive customer service, with a focus on teamwork and collaboration to support the effective operation and maintenance of the properties.

This is a Contract position based out of Camarillo, CA.

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Camarillo,CA.

This position is anticipated to close on Jul 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.