Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support leadership with high-level coordination, scheduling, and travel planning in the mid-Wilshire area. This role works directly with board members so previous experience supporting a board is ideal. The role requires strong judgment, discretion, professionalism, and the ability to manage competing priorities with discretion and efficiency. The role offers hybrid flexibility, allowing you to work from home every Thursday and Friday.

Responsibilities:

• Manage complex executive calendars, prioritizing appointments and resolving scheduling conflicts efficiently.

• Organize domestic and international travel plans, including itineraries, reservations, and related logistics.

• Coordinate meeting schedules, prepare agendas, and help ensure executives are ready for key discussions.

• Maintain clear communication with internal teams and external contacts to support leadership activities.

• Track changing priorities and adjust plans quickly to keep executive schedules aligned with business needs.

• Handle administrative details with accuracy while protecting confidential information.

• Support in-person and virtual meetings by confirming logistics, timing, and required materials.

• Demonstrated experience supporting executives in an administrative or executive assistant capacity.
• Strong ability to oversee busy calendars and manage shifting priorities effectively.
• Hands-on experience arranging travel and coordinating detailed itineraries.
• Confidence working across executive meetings and communicating professionally with stakeholders.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to handle sensitive information with discretion and sound judgment.
• Proficiency with standard business tools used for scheduling, communication, and coordination.