Anticipated Front Office Coordinator

Job Description

Job Description

Location: GREEN Upstate High School
Position Type: Full-Time, 12-Month Position (230 days)
Reports To: Office Manager /
Principal

About GREEN Charter Middle School

GREEN Charter Schools are dedicated to providing a high-quality, STEM-focused education with an emphasis on sustainability, innovation, and academic excellence. We strive to create a positive, collaborative environment for students, families, and staff that supports lifelong learning and environmental stewardship.

Position Overview

The  Front Office Coordinator serves as the welcoming face, ensuring a professional, efficient, tidy, and friendly front office environment. This role requires strong communication, organizational, and multitasking skills, along with a commitment to excellent customer service. The Coordinator supports day-to-day operations, serves as a liaison between parents, staff, and visitors, and assists with other duties.

Key Responsibilities

Front Office Operations

• Open the school office daily and prepare for daily operations
• Greet and assist visitors; issue temporary visitor badges
• Answer incoming school phone calls and respond to requests for information
• Check and respond to school voicemail messages within 48 hours
• Manage the school’s main email account and respond to inquiries within 48 hours
• Assist Office Manager with Accepting and distributing package deliveries
  
• Provide general clerical support, data entry, and information retrieval as needed
• Serve as a liaison between parents, staff, and administration
• Supports the Office Manager, Administration, and Health Room as needed, including making calls to families
• phone calls to vendors (plumbing, copy machine, etc) as needed

Enrollment & Registration Support (as needed)

• Assist the Office Manager with registration and enrollment processes

Qualifications

• High school diploma or equivalent required; Bachelors degree preferred
• Prior experience in school office setting preferred
• Strong communication and customer service skills
• Proficiency with Google Suite and student information systems (PowerSchool experience a plus)
• Ability to multitask and manage priorities in a fast-paced environment
• Detail-oriented with strong organizational and data entry skills
• Professional demeanor and ability to maintain confidentiality

Why Join GREEN Charter?

• Supportive community
  
• Collaborative and positive work culture