Human Resources Support Specialist

Human Resources Support SpecialistOur excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.Position DescriptionWe are looking for a Human Resources Support Specialist to join our Human Resources Team to improve infrastructure in our Taylor office. The candidate must have a high school diploma and two to three years of related experience. The candidate must also be self-motivated, work well with others, and have excellent writing, organizational, and communication skills. A flexible hybrid-remote work schedule is available after 90 days of employment.Typical responsibilities include:Manage the end-to-end onboarding process, including start date coordination, first-day logistics, and alignment with hiring managers and People ServicesInitiate and monitor pre-employment requirements (background checks, drug screenings, etc.), ensuring compliance and timely completionCoordinate with internal teams to ensure new hires are fully prepared for day one Process onboarding documentation through HR systems (UKG, Lever, DocuSign, and related platforms)Support benefits administration and general People Services transactions Support offboarding activities, ensuring accurate system updates and completion of required documentationMaintain accurate employee data in HR systems, including job, compensation, and work location informationPerform I-9 verification and support E-Verify processing in compliance with DHS regulationsMaintain electronic personnel files and ensure proper document managementProvide administrative support across People Services, including data entry, reporting, and audit preparationCoordinate and distribute People Services communications and documentationMaintain and update position descriptions, templates, and standardized materialsUpdate documentation to reflect changes in processes, policies, and systemsOrganize and maintain shared resources, files, and reference materialsContribute to special projects and process improvement initiativesSupport Learning Management System (LMS) data entry and maintenancePromote and maintain a safe working environmentEducation:High school diplomaBachelor's degree in human resource management or a related field is preferredSkills/Experience:Two to three years of relevant experienceBasic knowledge of O365 (Word, Excel, Teams, etc.)Experience with HRIS software (UKG Pro) preferredAbout Wade Trim:Wade Trim is committed to maximizing the value of infrastructure investments. We've been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm's future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.To solve our clients' toughest challenges, we've devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients' needs.Wade Trim's success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.