Senior Administrative Associate, Texas McCombs

Purpose The Senior Administrative Associate plays a pivotal role in the efficient functioning of the McCombs Real Estate Center, serving as the primary administrative and operational support professional. They provide essential support in financial transactions, donor and Advisory Council administration, event coordination, travel arrangements, student engagement initiatives, and program support, and deliver outstanding customer service to students, faculty, donors, industry partners, and other stakeholders. Responsibilities Advisory Council Membership and Donor Coordination Manage Advisory Council member donations and membership records, including invoicing, tracking, follow‑up, and related communications. Coordinate with the Development Office to claim donations, reconcile gifts, track member payments, and ensure donor and membership records are accurate. Support ongoing Advisory Council communications, stewardship, and membership reporting. Center Operations Serve as primary operational and administrative support for the Real Estate Center. Coordinate with Finance Department's Interface Manager and other campus units on financial transactions, documentation, reimbursements, purchases, and account tracking. Assist with expenditures, donations, endowment allocations, and supporting documentation for compliance and donor reporting. Administer purchases of office goods and services following university and departmental guidelines. Collaborate with the UT Business Contracts Office to execute and manage contracts. Track Center expenditures throughout the year and maintain accounting records for budgeting. Provide customer service, maintain a professional office environment, and help stakeholders navigate Real Estate Center resources and programs. Finance Office Support Provide limited support to the Finance Office as needed, including basic administrative or transactional tasks related to Center financial processes. Student Organization, Outreach, and Program Support Support communication and coordination with Real Estate Center‑affiliated student organizations (RECS, URES, GRES). Maintain regular contact with student leaders to align student programming, outreach, events, and Center priorities. Coordinate student outreach efforts, communications, membership reminders, program promotion, and engagement tracking. Manage and support Real Estate Center student associates, including assignment of projects, tracking progress, coordinating schedules, and ensuring effective participation in Center programs and outreach. Support undergraduate and graduate student programming, outside real‑estate organization memberships, student case competitions, and related engagement initiatives. Event Support Assist in coordinating Real Estate Center events, including student programs, Advisory Council events, networking events, treks, conferences, case competitions, and other Center activities. Coordinate venues, contracts, catering, A/V services, work orders, registrations, check‑ins, guest assistance, and day‑of logistics. Support planning and execution for the biannual Real Estate Center Professional Conferences and other major Center events. Make independent decisions regarding event details when appropriate. #J-18808-Ljbffr