Senior Administrative Associate, Alumni Relations

Salary Range Up to $48,000 annualized, commensurate with education, experience, and qualifications. Job Type Full Time Posting Close Date Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received. Required Application Materials Resume and Cover Letter are required. Job Summary This Senior Administrative Associate role serves the Alumni Relations Office within the Advancement & Alumni Engagement division. The position provides comprehensive administrative support, streamlining processes for better productivity and effectiveness, and ensuring efficient office operations. The incumbent exercises independent judgment and supports a variety of administrative, financial, and coordination tasks, adhering to established policies and procedures. Reporting to the Business Operations Manager, the Senior Administrative Associate ensures that daily operations directly contribute to the department's goals and objectives. Core Responsibilities Manages administrative activities to ensure daily operations within the department run efficiently and identifies areas for improvement in workflow and processes, providing recommendations to increase efficiency. Provides support for human resources‑related tasks involving recruitment and onboarding, ensuring a smooth integration process for new employees. Communicates clearly and keeps all team members informed with messages, updates, and important information. Supports departmental/college projects by assisting management with timelines, tracking progress, and ensuring projects align with the main goals. Serves as a lead and coordinates the work of other administrative and support staff, providing guidance, ensuring duties are performed correctly, and assisting with administrative issues as they arise. Supports budget preparation by gathering and compiling information for budget planning and organizing financial records for budget reporting. Maintains and updates departmental calendars, meeting schedules, and appointments, communicating any changes promptly to avoid conflicts or confusion. Provides administrative support, including drafting correspondence, preparing reports, and performing quality control such as proofreading and editing documents. Performs other duties as assigned. Required Qualifications High School Diploma, Vocational Training, or Apprenticeships in a related field. At the department's discretion, a Bachelor's degree may be substituted for four (4) years of experience. Five (5) years of related work experience. This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure. Preferred Qualifications Experience maintaining accounting records, preparing financial reports, and managing or approving expenditures across multiple accounts or cost centers. Experience supporting and supervising student employees, including onboarding, training, and task coordination. Experience supporting board or executive‑level meetings, including preparation of materials and on‑site coordination of meeting logistics from planning through execution. Experience supporting events or working in a fast‑paced, event‑oriented environment. Knowledge, Skills, And Abilities Microsoft Office Suite Documentation & Records Management Data Entry Call Management Calendar Management Customer Service Management Content Design & Development Database Management Business Process Improvement Active Listening Software Adaptability Working Conditions Office Environment during normal business hours. Some evenings and weekends will be required for scheduled events and departmental needs. Must be able to support Alumni Engagement events, including occasional schedule flexibility. Physical Demands Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects. Location & Travel This position will work both on campus and remotely in Texas. Subject to change depending on department need. Travel and parking expenses are the employee’s responsibility. Background Check This position is contingent upon a successful background check. Verification of a valid driver’s license and MVR may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. Equal Employment Opportunity As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the affirmative action program in compliance with all government requirements to ensure nondiscrimination. #J-18808-Ljbffr The University of Texas at San Antonio