Office Administrator - Part-time (20 hours/week)

Part-Time Office Administrator

As a steward of HED's workplace experience, the Part-Time (20 hours/week) Office Administrator plays a vital role in supporting a vibrant, inclusive, and high-performing office environment. This position supports daily operations while helping reinforce HED's culture, values, and commitment to excellence.

Key Responsibilities

• Serve as the primary point of contact for office operations and facilities needs
• Coordinate mail, shipping, and deliveries (UPS, FedEx, courier services)
• Manage meeting logistics including scheduling, room setup, and technology support
• Support new hire onboarding by coordinating schedules, workstations, and orientation
• Partner with IT to ensure workstations and shared equipment are functional and up to date
• Track administrative expenditures and assist with reconciliations
• Maintain organized materials library and office resources
• Support construction administration tasks (RFIs, submittals, AIA documents)
• Coordinate travel arrangements for employees and candidates as needed
• Help lead employee engagement, wellness, and office culture initiatives
• Support employee relations inquiries and coordinate with HR
• Develop and share internal communications and updates
• Assist with office moves, vendor coordination, and special projects

Requirements

• Associates or bachelor's degree preferred; or equivalent experience or certifications (e.g., PHR, CDFA)
• Minimum 3 years of progressively responsible office administration experience required, experience in the AEC industry preferred
• Proficiency in Microsoft Office Suite required
• Ability to be in the office 1-3 days a week, including Thursdays
• Strong organizational and time management skills with attention to detail
• Excellent communication skills and ability to collaborate across diverse teams
• Familiarity with AIA documents, Bluebeam, or construction administration preferred
• Proactive mindset with the ability to manage multiple priorities in a fast-paced environment

Physical Requirements

• HED embraces a hybrid work model that balances flexibility with in-office collaboration. The office environment is professional and open, designed to support both teamwork and focused work.
• Prolonged periods of sitting and computer use
• Ability to communicate effectively in person, by phone, and virtually
• Ability to lift up to 25 pounds occasionally