Administrative Assistant to Facilities and Maintenance/Operations Department

Administrative Assistant

Location: Pilot Drive, PCCS Educational Support Center

Hours: 40 hours a week, 8 hours per day, 260 days per year

Minimum Qualifications:

• High school graduate or equivalent.
• Detail oriented.
• Ability to organize work and projects.
• Ability to take initiative and work independently without direct supervision.
• Ability to maintain confidential information.
• Proficient with office procedures and office equipment.
• Familiar with SmartXL Simplified Management Analysis & Reporting.
• Demonstrated computer experience with word processing, database, and spreadsheet applications.
• Ability to work under stress in critical emergency situations.
• Ability to maintain positive public relations with staff, vendors, and the community.
• Excellent oral and written communication skills including document and letter preparation.
• Ability to set, manage, and coordinate multiple priorities.
• Past attendance and job performance records must be satisfactory to administration.

Duties and Responsibilities:

• Provide customary secretarial support to operations group.
• Carry out general office duties such as monitoring budgets, statistical records, purchase orders, accounts payable, generating correspondence and payroll using the Wayne RESA SMART software system.
• Process check requests and purchase orders as requested.
• Carry out notification process following established guidelines for building emergencies to appropriate personnel.
• Monitor payroll/overtime timesheets.
• Maintain a database for all district work orders, including the Master Library work order management system.
• Maintain/develop spreadsheet for all operation accounts payables, including utility usage.
• Maintain/develop reports for all departments that use fuel pumps at Transportation.
• Provide daily work schedules for operations staff and technicians.
• Provide final accounting of all bills/invoices to work orders.
• Assist with administrative assistant support of Facilities & Maintenance/Operations work orders, capital improvements, and budget expenditures for approximately 2.7 million square feet of buildings and site improvements.
• Bending, lifting, and overhead work required.
• Performs other duties as assigned.

Reports To: Director of Capital Programs and Facilities

Rate of Pay: $20.30 per hour, Level 6 Step 1

Beginning Date: As soon as possible

Evaluation: Performance of this position will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.

Method of Application:

Internal Applicants: Apply online using the Internal Applicants section. You will be required to upload the following documents to your application: Letter of interest, Updated resume, Diversity, Equity and Inclusion Statement (attach in resume section).

External Applicants: Apply online using the External Applicants section. You will be required to upload the following documents to your application: Cover Letter - Address letter to Abdul Madyun, Chief Human Resource Officer, Resume, Diversity, Equity and Inclusion Statement (attach in resume section).

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

Work Environment: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Terms of Employment: Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.

Deadline: Open until filled