Senior Administrative Associate, Texas McCombs

## Senior Administrative Associate, Texas McCombsApplylocations: UT MAIN CAMPUStime type: Full timeposted on: Posted Todayjob requisition id: R\_00047177**Job Posting Title:**Senior Administrative Associate, Texas McCombs**----****Hiring Department:**Department of Finance**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Non-Exempt from FLSA**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General NotesTexas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.For more information about Texas McCombs please visit: PurposeThe Senior Administrative Associate plays a pivotal role in the efficient functioning of the McCombs Real Estate Center, serving as the primary administrative and operational support professional for the Center. This position provides essential support in financial transactions, donor and Advisory Council administration, event coordination, travel arrangements, student engagement initiatives, and program support. This role requires a detail-oriented individual with exceptional organizational skills, the ability to work both independently and collaboratively, and a commitment to delivering outstanding customer service to students, faculty, donors, industry partners, and other stakeholders.Learn more about our Real Estate Center and our offerings on our website: Responsibilities**Advisory Council Membership and Donor Coordination*** Manage Advisory Council member donations and membership records, including invoicing, tracking, follow-up, and related communications. Coordinate with the Development Office to claim donations, reconcile gifts, track member payments, and ensure donor and membership records are accurate. Support ongoing Advisory Council communications, stewardship, and membership reporting.**Center Operations*** Serve as a primary operational and administrative support role for the Real Estate Center. Coordinate with the Finance Department’s Interface Manager and other campus units as needed on financial transactions, documentation, reimbursements, purchases, and account tracking. Assist with expenditures, donations, endowment allocations, and supporting documentation for compliance and donor reporting. Administer purchases of office goods and services following established university and departmental guidelines. Collaborate with the UT Business Contracts Office to execute and manage contracts. Track Center expenditures throughout the year and maintain accounting records for budgeting purposes. Provide exceptional customer service, maintain a professional office environment, and help students, industry partners, and campus stakeholders navigate Real Estate Center resources and programs.**Finance Office Support*** Provide limited support to the Finance Office as needed, including assisting with basic administrative or transactional tasks related to Center financial processes.**Student Organization, Outreach, and Program Support*** Support communication and coordination with Real Estate Center-affiliated student organizations, including RECS, URES, and GRES. Help maintain regular contact with student leaders to support alignment across student programming, outreach, events, and Center priorities. Coordinate student outreach efforts, including communications, membership reminders, program promotion, and student engagement tracking.* Manage and support Real Estate Center student associates, including those serving in RECS leadership roles. Help assign projects, track progress, coordinate schedules, and ensure student associates are supporting Center programs, communications, events, and outreach efforts effectively. Support undergraduate and graduate student programming, outside real estate organization memberships, student case competitions, and related student engagement initiatives.**Event Support*** Assist in coordinating Real Estate Center events, including student programs, Advisory Council events, networking events, treks, conferences, case competitions, and other Center activities. Coordinate venues, contracts, catering, A/V services, work orders, registrations, check-ins, guest assistance, and day-of logistics. Support planning and execution for the biannual Real Estate Center Professional Conferences and other major Center events. Make independent decisions regarding event details when appropriate and help lead after-action reviews to improve future events.**Travel Coordination*** Coordinate travel arrangements, authorizations, and reimbursements for Center staff and students. Process reimbursements for local travel and outside constituent meetings. Manage student travel paperwork, insurance, hotel contracts, and related documentation for treks, case competitions, conferences, and other student travel. Support outside real estate organization memberships and related student participation logistics.Other related functions as assigned.## Required Qualifications* Demonstrated adaptability, experience working in a team setting, exceptional attention to detail and organizational skills, and the ability to engage effectively and remain motivated in a dynamic work environment while providing excellent customer service.* Ability to take initiative in working both independently and in cooperation with others, and to prioritize work and to complete work quickly and accurately. Manage multiple tasks with competing deadlines.* Experience and proficiency in using computers and technology for word processing, spreadsheets, internet research, maintaining electronic calendars, and effective and professional email communication. Ability to learn and utilize university administrative, financial, procurement, and event management systems to support daily operations.* Experience coordinating administrative processes, events, travel, financial transactions, or other operational activities requiring accuracy, organization, and effective communication with a variety of internal and external stakeholders.* Bachelor’s degree and at least three years of relevant work experience; or seven years of experience with a High School Diploma/GED.*Relevant education and experience may be substituted as appropriate.*## Preferred Qualifications* Knowledge of terminology, processes, and organizations related to commercial real estate.* Familiarity with event management.* Familiarity with UT procedures, including financial transactions.* Experience in a position that requires competency in direct customer service and problem-solving.## Salary Range* $50,000 + depending on qualifications## Working Conditions* Works in standard office conditions, in a shared office environment.* Some evening and weekend hours may be required during peak periods and special events.* Repetitive use of a keyboard at a workstation.* Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.* This is an Austin, TX-based position.## Required Materials* Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. #J-18808-Ljbffr