Portfolio Manager

Job Description

Job Description

We are looking for a Portfolio Manager to oversee a portfolio of community associations in King of Prussia, Pennsylvania. This role requires strong relationship management, operational coordination, and financial awareness to support boards, residents, and service partners effectively. The ideal candidate will keep properties running smoothly, maintain clear communication with stakeholders, and help ensure each association is managed in line with its governing standards.

Responsibilities:
• Direct the daily administration of multiple community associations, ensuring consistent service and timely follow-up on operational needs.
• Serve as a primary point of contact for homeowners, board members, contractors, and vendors, handling inquiries with professionalism and clarity.
• Arrange and monitor maintenance activities, repair work, and recurring vendor services to support property standards and resident satisfaction.
• Contribute to budget planning, review financial information, and assist in tracking community projects to help boards make informed decisions.
• Uphold association bylaws, policies, and governing documents by monitoring community matters and addressing compliance-related concerns.
• Prepare for and participate in board and association meetings, providing administrative and operational support as needed.
• Maintain accurate records, update tasks, and document communications using property management software and related office systems.

• Experience managing portfolios, community associations, properties, or similar operational accounts.

• Strong written and verbal communication skills with the ability to work effectively with diverse stakeholder groups.

• Proficiency in Microsoft Word and Excel, including the use of formulas for tracking and reporting.

• Ability to organize multiple priorities, meet deadlines, and manage day-to-day issues across several communities.

• Familiarity with budgeting, financial reporting support, and project coordination.

• Working knowledge of compliance expectations, policies, and governing documents within managed communities.

Please reach out to Chad Hildebrand via LinkedIn if interested in this role.