Field Operations Administrator- Solar

Field Operations Administrative Assistant  

SUMMARY  

Mortenson is currently seeking a Field Operations Administrative Assistant to join our Solar Energy Group with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The Field Operations Administrative Assistant is responsible for the onboarding, training, and records associated with craft team members. Provides overall training and quality support to the geographic office and project teams.  

Ideal candidates will have experience supporting a union craft workforce and familiarity with Inflation Reduction Act (IRA) requirements, including the administrative, documentation, and workforce compliance needs associated with IRA-covered projects.

Field Operations Administrative Assistants must be open to traveling up to 75% to projects sites throughout the United states. 

RESPONSIBILITIES  

• Manage Union Craft Onboarding  

• Deliver field orientation to craft new hires  

• Ensure that new hire paperwork is completed correctly and timely  

• Accurately maintain applicant log  

• Maintain record of Good Faith Efforts associated with hiring  

• Assist in management of Craft Training  

• Proactively project and schedule needed classes to maintain 100% complete training log  

• Reserve venues, rooms, equipment, and catering  

• Coordinate enrollment of team members and track any pre-work  

• Prepare, copy, assemble, and distribute materials  

• Set up and clean up event training rooms  

• Maintain records of training events, post to MortU if required  

• Manage set up and recordkeeping of Field employment  

• Assist with the projection of needed team members  

• Identify and pre-screen potential team members for FOM  

• Assist new team members in navigating Mortenson and identify resources  

• Maintain confidential management files for FOM  

• Resolve payroll issues  

• Order all phones for field leaders and monitor bills  

• Order new IT accounts for Superintendents and Foreman  

• Assist FOM in Safety and Quality programming  

• Assist with planning and manage logistics for all field, foreman, and superintendent meetings  

• Attend all Safety Leadership Team meetings  

• Send out updates on Quality and Safety program as needed  

• Create presentations for use in programs  

• All other duties as assigned  

QUALIFICATIONS  

• Minimum of four years’ experience in an administrative support role  

• Minimum of two years’ experience working in the construction industry or related industry  

• Experience supporting union labor and familiarity with Inflation Reduction Act (IRA) workforce requirements is highly preferred. 

• Knowledge of general safety protocol in the construction industry  

• Superior attention to detail and accuracy  

• Excellent planning and organization skills  

• Excellent verbal and written communication and interpersonal skills  

• Proven positive and professional attitude and strong customer service skills  

• Excellent project management, leadership, and general business skills  

• Problem solving skills and ability to balance multiple priorities  

• Ability to maintain confidentiality of sensitive information  

• Strong facilitation, speaking, and presentation skills  

• Proficiency in Excel, PowerPoint, and Word  

• Driver’s License  

Must be open to Travel up to 75% 

A few benefits offered include:  

(for Non-Craft & Non-Union Craft working 25+ hours / week) 

• Medical and prescription drug plans that includes no additional cost vision coverage  

• Dental plan  

• 401k retirement plan with a generous Mortenson match  

• Paid time off, holidays, and other paid leaves  

• Employer paid Life, AD&D, and disability insurance  

• No-Cost mental health tool and concierge with extensive work-life resources  

• Tuition reimbursement  

• Adoption Assistance   

• Gym Membership Discount Program   

The base pay range for this role is $32.00 MIN - $43.57 MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).  

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.  

#LI-LS1 #LI-<> 

Please make note:  

• Visa sponsorship is not offered for this position.  

• Our postings are typically open a minimum of 5 days and an average of 44 days.  

ABOUT MORTENSON  

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.  

Let’s Redefine Possible®  

Equal Employment Opportunity  

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.  

Other Items to Note  

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations.  No agency emails, calls, or solicitations are accepted without a valid agreement.  

• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.