Senior Staff Accountant

Senior Staff Accountant

POSITION SUMMARY

The Senior Staff Accountant is responsible for maintaining the accuracy and integrity of the Company's financial records while supporting timely financial reporting, tax compliance, cash management, and operational accounting functions. This position serves as a key member of the accounting team and plays an integral role in the month-end close process, financial statement preparation, cash forecasting, sales and use tax reporting, loan administration, and administration of the Company's Concur Travel, Expense, and Invoice platforms.

The Senior Staff Accountant works collaboratively across multiple accounting functions, providing support for Accounts Payable, Accounts Receivable, fixed assets, cash management, compliance reporting, and special projects to ensure efficient and accurate financial operations.

ESSENTIAL JOB FUNCTIONS

• Ensure all financial transactions are accurately recorded in Microsoft Dynamics GP (Great Plains) and maintained in accordance with Generally Accepted Accounting Principles (GAAP).
• Prepare and post journal entries and reconcile balance sheet accounts to ensure accurate monthly financial reporting.
• Assist with monthly, quarterly, and year-end closing procedures.
• Prepare account reconciliations, supporting schedules, and analyses for management review and external audits.
• Assist with the preparation of monthly, quarterly, and annual financial statements and management reports.
• Prepare, file, and remit monthly and quarterly sales and use tax returns to state and local governmental entities.
• Maintain compliance with applicable sales and use tax regulations and assist with responding to inquiries from taxing authorities as necessary.
• Perform daily cash reconciliations and monitor banking activity to ensure accurate cash balances.
• Prepare and maintain daily, weekly, and monthly cash forecasts to support liquidity planning and operational decision-making.
• Maintain and update the Company's monthly loan summary, including loan balances, payment activity, interest calculations, amortization schedules, and supporting documentation.
• Administer and maintain the Company's Concur Travel, Expense, and Invoice platforms, including user setup, approval workflows, organizational structures, security roles, and system configuration.
• Serve as the primary liaison between employees, managers, operations personnel, Gant Travel, Concur, and corporate credit card providers to resolve travel, expense, invoice, and system-related issues.
• Configure and maintain employee and manager approval workflows to ensure proper routing and authorization of expense reports and vendor invoices.
• Troubleshoot system issues and provide user support related to travel management, expense reporting, corporate credit cards, invoice approvals, and workflow processing.
• Administer the corporate credit card program, including account maintenance, employee support, reconciliations, compliance monitoring, and reporting.
• Review expense reports and corporate card transactions for policy compliance, proper coding, and supporting documentation.
• Identify and implement process improvements and system enhancements to improve workflow efficiency, internal controls, and user experience.
• Assist Accounts Receivable with customer account reconciliations, cash application, and departmental overflow as needed.
• Assist Accounts Payable with vendor invoice processing, account reconciliations, payment preparation, and departmental overflow as needed.
• Maintain accurate fixed asset records, depreciation schedules, and supporting documentation.
• Maintain liability and asset schedules and corresponding Great Plains records.
• Draft correspondence with governmental agencies, customers, vendors, financial institutions, auditors, and other entities as necessary.
• Maintain accounting records, supporting documentation, and electronic files in accordance with company policies and audit requirements.
• Identify opportunities to improve accounting processes, internal controls, efficiency, and reporting accuracy.
• Collaborate with management and operational departments to ensure accounting functions are completed accurately and timely.
• Provide cross-functional support and backup coverage within the accounting department as needed.
• Assist other office personnel in answering phones and providing administrative support when necessary.
• Perform other duties and special projects as assigned.

EDUCATION / EXPERIENCE / CERTIFICATION

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field required.
• Minimum of five (5) years of progressive accounting experience required.
• Strong knowledge of GAAP, account reconciliations, month-end close procedures, and financial reporting.
• Experience preparing sales and use tax returns required.
• Experience with cash management, forecasting, and loan accounting preferred.
• Experience administering Concur or similar Travel, Expense, and Invoice management systems preferred.
• Experience managing corporate credit card programs preferred.
• Transportation, logistics, crane and rigging, construction, or related industry experience preferred.
• Advanced proficiency with Microsoft Excel and Microsoft Office applications required.
• Experience with Microsoft Dynamics GP (Great Plains) preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently and exercise sound judgment.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.
• Strong interpersonal skills and the ability to work effectively with employees, customers, vendors, management, and external business partners.
• Demonstrated ability to support multiple accounting disciplines, including general ledger, accounts payable, accounts receivable, tax compliance, and cash management.
• Commitment to continuous improvement and process efficiency.

WORK ENVIRONMENT

The work environment characteristics described below are representative of those that must be met by the Senior Staff Accountant to successfully perform the essential functions of this position.

• Regularly required to sit, walk, talk, hear, and use hands to operate office equipment.
• Occasionally required to stand, reach, stoop, kneel, crouch, or balance.
• May occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

BENEFITS

• Major Medical
• Dental
• Vision
• Short-Term Disability
• Long-Term Disability
• 401(k) Plan
• Supplemental Benefits
• Paid Holidays
• Paid Vacation
• Paid Sick Time

COMPENSATION

Full-time compensation based on experience.