Administrative Assistant, Office of Advancement Services

Administrative Assistant, Office of Advancement Services

Quinnipiac University invites applications for the position of Administrative Assistant, Office of Advancement Services. This position will perform administrative and clerical duties to support the Office of Advancement including direct administrative and budget support for Directors of Development and AVP Advancement.

Responsibilities include preparing correspondence for approval and signature as required, coordinating internal and external meetings, supporting colleagues with travel schedules and arrangements, tracking expenses using university software, assisting with planning and implementation of assigned events, maintaining the Directors of Development and AVP Advancement budget and agency accounts, working with the Advancement Services team to maintain accurate gift recording and reporting, developing familiarity with the purchase order system and invoice processing, attending various development functions at times outside the "regular" working hours, and performing other administrative duties as assigned.

Education Requirements: High School Diploma or GED required.

Qualifications include experience in an administrative support, executive assistant, or office coordination role, working in higher education, advancement, fundraising, development, nonprofit, or alumni relations environments, demonstrated experience coordinating meetings, schedules, travel arrangements, and events, experience managing budgets, expense tracking, reconciliations, and financial records, proficiency with Microsoft Office Suite, experience working with databases, CRM systems, or donor management software, strong organizational and record management skills, excellent written and verbal communication skills, strong attention to detail and accuracy when handling confidential information, reports, and financial data, ability to prioritize multiple tasks and work independently in a fast-paced environment, strong customer service and interpersonal skills, and proven ability to collaborate effectively with individuals from varied backgrounds.

TO APPLY: Applications must be submitted electronically and include a resume and contact information for three references. Please note this is a Grade 7 position in the Clerical & Technical Union. The starting hourly rate is $28.91. In addition, you are eligible for an additional.75 per hour if you have a bachelor's degree or.35 per hour if you have an associate degree. This is a full-time position with a 35-hour workweek. This position requires the successful completion of a Microsoft Office skills test, proofreading test, and background check. We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence. Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.