EXECUTIVE SECRETARY (CLASS CODE 0264)

Private Secretary

Highly responsible, complex duties as a private secretary to the head of a major department of comparable agency; and related work as required.

Minimum Qualifications

(Entrance)

1. High School Diploma or GED.
2. Successful completion of thirty (30) college credit hours from an accredited college or university.
3. Six (6) years of experience providing high level administrative support to a division head, deputy department head, equivalent, or higher. Work must have included handling requests for information, preparing reports, drafting correspondence on behalf of the department head, scheduling meetings as well as other clerical duties.

Note: Additional college credit hours beyond 30 credit hours may substitute for the required experience at the rate of 30 semester hours equals one (1) year of experience. Any combination of semester hours and additional experience equal to seven (7) years is qualifying.

(Promotional)

1. High School Diploma.
2. Permanent status with the City of New Orleans in a class of work having a pay grade equal to or higher than Senior Office Support Specialist (pay grade 56) and one (1) year of experience at that level.
3. Successful completion of the following courses offered by the Civil Service Employee Growth and Development Division or equivalent courses offered by the Sewerage & Water Board's Training Division:

Note: The Civil Service Department reserves the right to determine what courses are considered equivalent. Note: MIS courses (Introduction to PC's course, MS/PC-DOS or OS (FM) course, and three (3) software application courses) , which are normally requirements for this position, have been waived until further notice.

• Basic Grammar Usage and Proofreading (COMM 110) OR
• Basic Grammar Usage and Proofreading (COMM 111)

AND

• Basic Grammar Usage and Proofreading (COMM 112)
• Public Speaking and Oral Presentation (COMM 120)
• Business Writing (COMM 130)
• Business Math (COMP 410)
• Records Management (MGMT 840)
• The Office and Office Management (MGMT 850)
• Human Relations (PBSV 210)
• Techniques of Good Customer Service (PBSV 220)
• Telephone Techniques (PBSV 230)
• Introduction to Supervision (SUPV 610)
• Personnel Interviewing (SUPV 620)

AND One (1) of the following courses:

• Counseling & Coaching Employees (SUPV 640)
• Team Building (SUPV 650)
• Effective Crisis Intervention with Employees (SUPV 680)
• Conflict Management (SUPV 690)

* Prior to appointment, the hiring agency is required to verify education claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification.

Kind of Examination

A qualifying computerized keyboarding test with a minimum of 30 words per minute after the deduction of errors and a written examination weighted 100%.

This is an original entrance and promotional examination. Note: For positions within the New Orleans Police Department, the Police Department will conduct a background investigation which will include a CVSA test, a urinalysis to detect usage of illegal narcotic substances, and a check of arrest and conviction record.

General Information

THE CITY OF NEW ORLEANS IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, PHYSICAL OR MENTAL DISABILITY, SEXUAL ORIENTATION, CREED, CULTURE, OR ANCESTRY. REQUESTS FOR ALTERNATE FORMAT OR ACCOMMODATIONS SHOULD BE DIRECTED TO SHANA PARKER AT View phone number on click.appcast.io OR TTY/VOICE AT View phone number on click.appcast.io OR View phone number on click.appcast.io.

DOMICILE REQUIREMENTS FOR EMPLOYMENT: Domicile requirements are currently waived for the purpose of application. However, all new full-time employees hired into this classification on or after January 1, 2013, must be domiciled in Orleans Parish within 180 days of hire. Public safety employees such as commissioned law enforcement officers hired by the New Orleans Police Department (NOPD), firefighters hired by the New Orleans Fire Department (NOFD), emergency medical technicians hired by the New Orleans Emergency Medical Services (NOEMS) and the recruits for these positions hired by these departments are excluded from this provision. Airport employees are excluded from this provision if the actual domicile of the employee is nearer to the employee's job site than the distance from the job site to the nearest point of Orleans Parish.

Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process.

DOMICILE REQUIREMENTS FOR EMPLOYMENT (SEWERAGE AND WATER BOARD): Domicile requirements are currently waived for the purpose of application. Residency requirements are waived for all Sewerage and Water Board of New Orleans positions vacant and advertised for at least 90 days. Employees hired under this waiver remain exempt from the city's residency requirement for the duration of their employment at the Sewerage and Water Board. (La R.S. 33:4076). Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process.

BACKGROUND CHECK: The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history.

APPLICATIONS: Applications will not be accepted if received after the closing date or after the stated maximum number of applications has been received, as specified on this announcement. All minimum qualification requirements for examinations must be met by the final filing date unless otherwise specified on this announcement.

DELAY IN THE MAIL: The Department of City Civil Service cannot be responsible for failure of the applicant to receive an admission slip to an examination or for failure of the Department to receive material mailed by the applicant. Applicants should notify the Department of City Civil Service in writing of any address changes The minimum age limit is 18 years for any class of work requiring hard physical labor, operation of or proximity to hazardous machinery, exposure to hazardous chemicals, or participation in any other processes or procedures which are prohibited or limited by the Louisiana State Child Labor Law.

WORKING TEST PERIOD: Effective August 1, 2023, the working test (probationary) period for all positions in the classified service is one year.

SUBSTANCE ABUSE TESTING: The City of New Orleans has a comprehensive program of substance abuse testing. Candidates for employment for certain positions where the health, welfare and/or safety of the public, co-workers and the individual employee is at risk will have to undergo pre-employment substance abuse screening. Candidates for all other original entrance positions will have to undergo an unannounced substance abuse screening during their working test period. For further information, see Civil Service Rule V, Section 9.

A MEDICAL EXAMINATION is required for all original entrance probationary appointments to ACTIVE classifications, and may be required for re-employment, promotions and/or transfers.

A MEDICAL SCREENING , which may result in a medical examination, is required for all original entrance probationary appointments to non-active classifications.