Judiciary Secretary 1 Confidential (Unclassified)

Judicial Secretary

The Morris/Sussex Vicinage is seeking candidates with excellent reasoning, technical competence, and organizational awareness skills to serve as a Judicial Secretary and perform clerical duties to assist day to day operations. Under the general direction of the Division Manager and other supervisory personnel, this teamwork driven individual will use their ability to apply technology to tasks and office skills to provide a variety of secretarial support and administrative clerical functions. Although this position is based in the Morris County Courthouse (Morristown, New Jersey) travel to the Sussex County Judicial Center (Newton, New Jersey) and other Judiciary locations is required. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

Responsibilities include but are not limited to:

• Handling correspondence and mailings
• Composing routine correspondence
• Maintaining personnel records for the office
• Scheduling meetings and appointments
• Route telephone calls and customers
• Preparing financial or technical data
• Participate in meetings and prepare meeting summaries
• Establishing and maintaining a filing system
• Creating and maintaining charts and spreadsheets
• Performing other administrative support duties as required

Knowledge of Word, Access and Excel would be helpful. Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Experience: One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work. Ability to use a keyboard, no minimum speed. Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures. Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience.

Supplemental Information

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position. Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Benefits

New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as:

• State Health Benefits Program including options for medical, dental and prescription coverage
• Public Employee's Retirement System pension program
• Federal Student Loan Forgiveness for employees with 10 years or more of service
• Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays
• Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT)
• Comprehensive training offerings including LinkedIn Learning.
• Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave
• NJBest 529 College Savings Plan
• Member Term Life Coverage including basic and optional plans