Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist for a three-to-five week engagement in San Luis Obispo, with possibility to work remote. This role focuses on managing day-to-day payable operations with accuracy and consistency, ensuring invoices, payments, and vendor records are handled efficiently. The ideal candidate brings strong attention to detail, sound judgment in financial processing, and experience working with established accounts payable procedures.

Responsibilities:

• Review, code, and process vendor invoices in a timely manner while maintaining accuracy across all entries.

• Manage accounts payable transactions, ensuring payment activity aligns with internal controls and financial guidelines.

• Prepare and coordinate ACH payments and check runs according to scheduled deadlines.

• Reconcile payable records and investigate discrepancies to support accurate financial reporting.

• Maintain organized vendor files and update account information as needed to support smooth payment processing.

• Collaborate with internal stakeholders to resolve invoice issues, payment questions, and coding concerns.

• Enter and manage accounts payable data within Sage Intacct and help ensure system records remain current and reliable.

• Hands-on experience in accounts payable or a closely related accounting support function.
• Proficiency in coding invoices and assigning expenses to the appropriate accounts.
• Working knowledge of ACH processing and check payment procedures.
• Familiarity with account coding principles and standard accounts payable controls.
• Experience using Sage Intacct for invoice entry, payment processing, or vendor management.
• Strong attention to detail with the ability to handle high-volume transactional work accurately.
• Effective communication skills and the ability to work independently in a Contract role.