Catering Administrative Assistant

Start Your JourneyFor nearly a century Ponte Vedra Inn & Club has been a cherished destination where traditions are celebrated connections are formed and memories last a lifetime. Set along the beautiful Atlantic coastline the resort combines timeless charm with gracious hospitality offering exceptional experiences through world-class accommodations dining recreation and service. Guided by a vision to create connections for a lifetime in the most beautiful places our team is committed to delivering extraordinary experiences while fostering a sense of belonging for guests members and one another. Through integrity graciousness innovation wonderment and community we create meaningful moments that honor our legacy and inspire future OpportunityPonte Vedra Inn & Club is seeking a Conference and Catering Administrative Assistant to support the Conference and Catering Department by producing coordinating and distributing event-related information that enables operational teams across the resort to deliver exceptional guest experiences. Reporting to the Conference and Catering Assistant Director and Conference and Catering Director this role serves as an administrative hub for conference and catering operations providing clerical support managing department communications maintaining records preparing event documentation and ensuring timely distribution of client and event information throughout the Day-to-DayWork a flexible schedule including weekends holidays and split shifts as business needs and screen incoming telephone calls and relay accurate detailed and distribute client resumes service agreements Banquet Event Orders (BEOs) and other event-related documentation to appropriate type and distribute departmental and distribute daily and weekly Conference and Catering organized Conference and Catering files and incoming and outgoing departmental mail and distribute materials to appropriate team signage for conference banquet and catering required training sessions safety courses departmental meetings and other assigned a safe work environment by identifying and reporting hazards and following up on corrective knowledge of departmental safety standards and hazardous chemical procedures including applicable MSDS on time and maintain established appearance and uniform additional administrative and operational support duties as assigned by the Conference and Catering leadership Sets You ApartHigh school diploma or equivalent coursework six (6) months of experience as a secretary or administrative assistant and beverage experience to read write speak and understand telephone etiquette and professional communication with office equipment and computer knowledge of WordPerfect 5.1 and Windows organizational skills with the ability to manage multiple administrative tasks and to maintain accurate files records and event to sit for extended periods of to lift carry and move up to 20 to work weekends holidays and split In It For YouWe believe that exceptional hospitality starts with exceptional people. Thats why were committed to supporting our team members through competitive benefits professional development opportunities and exclusive resort privileges designed to help you thrive both personally and professionally. Enjoy a beautiful work environment a culture of belonging and the opportunity to grow your career with one of Floridas premier hospitality payPaid time off including vacation holidays and sick timeMedical dental vision life insurance and disability coverage for eligible team members401(k) with company matchFlexible scheduling opportunitiesComplimentary parking and employee dining caféFive-Diamond service training and professional development opportunitiesCertifications and continuing education opportunitiesComplimentary Uniform Dry-Cleaning ServicesCareer growth and advancement opportunities throughout Gate Hospitality GroupPreferred lodging ratesDiscounted golf and select recreational amenitiesPonte Vedra Inn & Club is an Equal Opportunity Employer and a Drug-Free Workplace. We provide equal opportunity without regard to race color national origin religion sex age marital status or disability.

Required Experience:

Junior IC