Executive Assistant

Job Description

We’re seeking an experienced Executive Assistant to provide high-level support to a President and Owner who operates at the intersection of law, government affairs, and business leadership.

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This is a role for someone who enjoys being one step ahead—managing a complex calendar, balancing competing priorities, handling sensitive information, and keeping both professional and personal details moving smoothly. You’ll work closely with a highly accomplished leader and interact with attorneys, lobbyists, clients, government officials, and senior professionals.

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The ideal candidate is polished, resourceful, highly organized, and naturally proactive. You’re someone who can anticipate what’s needed, solve problems before they become problems, and handle a fast-moving environment with discretion, confidence, and good judgment.

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Responsibilities

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• Manage the President’s complex, high-volume calendar, coordinating meetings with clients, government officials, Firm leadership, and internal teams while proactively resolving scheduling conflicts.
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• Prepare and polish high-level documents, including memos, presentations, client pitch materials, legislative summaries, reports, and other communications.
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• Support the President’s Firm management and government affairs responsibilities, including tracking action items and coordinating follow-up related to state and federal lobbying efforts.
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• Coordinate communication and collaboration across attorneys, lobbyists, paralegals, administrative teams, and multiple practice groups.
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• Manage all aspects of domestic travel, including flights, hotels, ground transportation, restaurant reservations, and expense reporting.
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• Assist with Firm events, client entertainment, government affairs functions, and business development activities.
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• Provide occasional personal support, including scheduling appointments, personal travel, errands, and other projects as needed.
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Ideal Experience

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• Bachelor’s degree preferred, or equivalent relevant experience.
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• 5+ years of experience as an Executive Assistant or in a senior administrative support role; experience supporting attorneys, lobbyists, or government affairs professionals is highly preferred.
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• Experience supporting senior leadership or managing partners is a strong plus.
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• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new technology. Experience with legal-specific systems, e-filing, document management, billing, or timekeeping software is helpful.
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• Exceptional organization and attention to detail, with the ability to manage multiple priorities and deadlines in a demanding environment.
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• Polished written and verbal communication skills and the confidence to work with senior leaders, clients, attorneys, government officials, and other high-level contacts.
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• Sound judgment and discretion when handling confidential, sensitive, and privileged information.
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• A proactive, solutions-oriented mindset with the ability to anticipate needs, make decisions, and work independently.
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#118113

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.