Fleet Logistics Coordinator

Fleet Logistics Coordinator

Cuisine Solutions is currently hiring a Logistics Coordinator to assist in reviewing weekly orders/load volume, determine best modes of transportation, assign carriers/brokers and coordinate with carriers. In addition, partner with production and planning to ensure product is available.

Excellent organizational, written and verbal communication skills in English. Capacity to perform tasks quickly. Ability to maintain accuracy and consistency. Experience in a similar role.

Job responsibilities include:

• Review weekly order/ load volume, tendered by Customer Service.
• Send files & OAs to the warehouse to ensure third party provider receives acknowledgments, which consist of shipping addresses, and SKU specifications along with case counts & volume.
• Schedule the best modes of transportation for cost savings (lane quoting), which can be determined based on lead time, order volume and location.
• Assign carriers/ brokers to each load based on service level (LTL, Dedicated, FTL, Customer Pickups).
• Work with Production and Planning as well as Customer Service to ensure all products are available before load/ ship date.
• Day-to-day follow-up on order shipments & tracking detail and alert notifications for FedEx, UPS as well as 3PL deliveries; making sure all orders/ loads shipped and arrived, per del. commitments.
• Recovering signed BOLs and PODs from carriers.
• Emailing Bill of Ladings and Packing lists to specified Distributors, so that they could successfully receive orders.
• Capturing weekly outbound reporting, to be sent over to the contracted carrier as well as warehouse.
• Compile weekly reporting, highlighting cost savings as a whole; to be presented to managing supervisor.
• Support accounting with claims and disputes for loss or damaged product (orders received/ delivered; less or over the amounts due).
• Effective communication and email follow-up b/w warehouse, transportation, sales as well as Customer Service.
• Schedule routing for the daily based activity w/ regards to production planning & volume
• Manage/ minimize shipping time & routing.
• Ensuring drivers are clocking in & out as well as taking their mandatory breaks within schedule.
• Communicating with 3 Party Warehouse to ensure the preloaded trailers are picked up as planned.
• Making certain drivers fuel tractor heads & trailers between routings
• Adhering to the rules of DOT compliance; maintaining hours of compliance
• Holding drivers responsible for reviewing and turning in their pre-trip reports (denoting damage or repairs) as well as filling in their Driver Trip Reports (mileage).
• Filing and the retrieving of signed BOLs & PODs *(to be turned in by drivers)
• Maximize the use of our leased tractor/ trailers, w/ the goal in mind to reduce outside spending (avoid extra cost).
• Tracking/ monitoring drivers to ensure productivity, fuel efficiency, and to maintain schedules.
• Managing/ holding drivers responsible for daily refueling of tractor heads as well as trailers.
• Making sure trucks are maintaining temperatures, while used for staging or transportation (in route)
• Keep CDLs responsible for securing each load, i.e., load bars, straps.
• Monitoring the temp. tail notifications and alerts
• Strong knowledge of DOT Regulations
• Organizing daily tasks and untimely planning adjustments
• Weekly meetings with all CDL staff; informing them of new rules or changes in DOT compliance, and team assessments.
• Manage bi-weekly truck cleaning in and outside of truck/ trailer units (sanitation/ QA)
• Roadside assistance follow-up for emergency related situations (co-op with driver)
• Working with Penske as well as each CDL to organize each unit's Preventive Maintenance schedules
• Ensuring all load requirements and transfers of RM and Finished Goods are performed between plants/ warehouse.
• Accident reporting and follow-up with HR.
• Must ensure all rented or termed units are returned, if no longer in use - and removed or added to insurance.

Benefits include:

• Medical, dental and vision Insurance
• 401(k)
• Life and Disability Insurance
• Paid Vacation & Sick leave
• Paid Holidays