Real Estate Project Coordinator

Real Estate Project CoordinatorCollectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We're always on the lookout for talented people to join our growing team.Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder.Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, the UK, and France.We are seeking a highly organized, collaborative, and proactive Real Estate Project Coordinator to support the planning, execution, and day-to-day management of commercial real estate projects and portfolio operations. This hybrid role combines administrative excellence with project coordination responsibilities, serving as a key partner across internal teams, landlords, brokers, consultants, vendors, and contractors.This Real Estate Project Coordinator thrives in a fast-paced environment, communicates effectively with diverse stakeholders, and enjoys bringing organization, accountability, and teamwork to complex real estate initiatives.You'll serve as an essential fulcrum on commercial real estate construction projects, workplace and real estate portfolio expansion, supporting a team of Real Estate Project Managers.You'll report to the Senior Director, Global Real Estate and work from our Santa Ana, CA office headquarters. Remote or hybrid candidates will also be considered. We believe that there is significant value in in-person collaboration. If you live within a 1 hour commuting distance to one of our offices, you will be required to be onsite.What You'll Do:Coordinate real estate projects including lease transactions, construction tenant improvement projects and new site openingsMaintain lease administration records including critical dates, rent schedules, notices, amendments, and landlord communicationsOrganize and manage digital files, site documentation and floor plansPrepare reports, presentations, and summaries related to portfolio activity and project statusPartner closely with Finance, Legal, IT, People, and external vendors to align project needs and timelinesSchedule and facilitate project meetings, prep agendas, document action items, and facilitate next stepsTrack project schedules, milestones, budgets, risks, and deliverables to help ensure successful executionMaintain project documentation including contracts, proposals, approvals, and closeout filesAssist with invoice processing, budget tracking, purchase orders, and vendor onboardingAssist the project closeout process including turnover documentation and financial reconciliationRespond to internal stakeholder inquiries related to lease and project statusLeverage AI to ideate creatively on ways to improve Real Estate team reporting, project modeling and other project management processesGather and analyze data to identify and resolve complex problems that arise with little or no precedent, and recommend solutionsIdentify opportunities to improve workflows, reporting, communication, and project tracking toolsHelp develop standardized processes and templates that enhance team efficiency and consistencyWho You Are:Bachelor's degree preferred3+ years of experience in real estate administration, project coordination, facilities, construction, or related environmentStrong organizational skills with the ability to manage multiple priorities simultaneouslyExcellent written and verbal communication skillsProven ability to collaborate across teams, process oriented and build positive working relationshipsDetail-oriented with strong follow-through and problem-solving skillsProficiency with Google Suite, and project management toolsExperience with lease administration systems, construction project management technology or real estate software is a plusPassionate about the collectibles industry, manufacturing environments and process improvementsHourly Range:The hourly range for this position is $31-$42. Actual compensation in this range will be based on a variety of non-discriminatory factors, including location, job level, prior experience, and skill set.Reasons To Join Us:Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and VisionAdditional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goalsVacation: All full-time employees are eligible for paid vacationHoliday Pay: All regular, full-time employees are eligible for ten company paid holidaysEmployee Discounts: Employees receive discounts on select grading services for approved submissionsFlexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needsFun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activitiesCandidates must be authorized to work in the United States.Collectors uses e-Verify to validate your ability to work legally in the United States.We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.If you require an accommodation to apply or interview with us due to a disability or special need, please email View email address on click.appcast.io. residents: for disclosures relating to personal information we collect during the employment application and recruitment process, please see our Privacy Notice for U.S. Applicants.