Purchasing Coordinator

Job Description

Ultimate Staffing is hiring a Purchasing Coordinator to work onsite in Irvine, CA. This is a great fit for someone who has worked in a manufacturing or consumer goods environment, is comfortable executing 60 PO's per week at a very low error rate and has advanced Excel knowledge with ability to do Vlookups & Pivot tables. 100% onsite, pay is up to $38/ hour based on experience.

Responsibilities:

• Process order entries from customers, the Sales team, and EDI systems.
• Process up to 60 PO's a week.
• Create and maintain accurate purchase orders, confirming key details, pricing, specifications, and timelines with the Sales team.
• Input and update purchase order information in company systems and Excel spreadsheets.
• Verify pricing, quantities, order specifications, and other purchasing details for accuracy.
• Maintain required compliance paperwork, certificates, and supplier/carrier documentation.
• Coordinate daily communication with suppliers regarding orders, pricing discrepancies, changes, and follow-up items.
• Relay supplier updates and purchasing information to the Sales team in a timely and accurate manner.
• Update purchase orders and internal systems promptly when changes occur.
• Develop a strong understanding of customer and supplier preferences.
• Support reporting, process improvements, and special projects as requested by management.
• Help maintain purchasing accuracy, documentation discipline, and operational follow-through across the team.

Qualifications:

• 3+ years of experience in purchasing support, purchase order processing, order management, or a similar operations-focused role.
• Prior experience in freight, logistics, food, commodity, or supply chain operations is a plus.
• College degree preferred.
• Strong number sense and comfort working with pricing, quantities, and order details.
• Strong communication skills, both written and verbal.
• Solid follow-up skills and ability to coordinate across internal and external stakeholders.
• Exceptional attention to detail and ability to work independently or as part of a team.
• Quick learner with the ability to adapt to new systems, processes, and shifting priorities.
• Comfortable working in a fast-paced environment and managing pressure professionally.
• Proficiency in Excel and ability to review, organize, and analyze data accurately.
• Proficiency in Microsoft Office applications, including Excel, Word, Teams, and Outlook.
• Experience with ZenDesk or another ticketing system is preferred.
• Requires in-person work Monday through Friday, based out of Irvine, CA.
• May be requested to participate in a rotating weekend schedule.

Compensation and Benefits:

• Full range of benefits, including medical, dental, and vision coverage.
• Company-paid Life and Disability Insurance.
• 401(k) with a company match.
• Generous PTO accrual, increasing each year.
• Free Lunch Daily.
• Unlimited Snacks & Refreshments.
• We are experiencing hyper-growth - lots of opportunities for advancement!
• Base Pay: $70,000 - $80,000+ annually.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -052026-422887