Proposal Specialist

Job Description

Job Description

Proposal Specialist

Dallas, TX

Full-time | Permanent | Hybrid

Job Description

Proposal Specialist / RFQ Marketing Lead

Step into a strategic marketing role where your writing, organization, and pursuit strategy help shape meaningful education environments across Texas. As a Proposal Specialist, you will lead high-impact RFQs, develop persuasive proposal content, and support business development teams with polished materials that clearly communicate expertise, value, and vision.

This Dallas opportunity is ideal for a collaborative proposal professional who can balance strategy with execution, manage multiple deadlines, and create compelling content that helps win work.

Why You Should Apply to be the Proposal Specialist

• Play a visible role in strengthening proposal strategy, client engagement, and competitive positioning.
• Lead RFQs from kickoff through final submission while partnering with marketing, leadership, and technical teams.
• Contribute to meaningful K-12 and higher education projects that support connection, creativity, and growth.
• Join a values-driven, collaborative environment that encourages curiosity, initiative, and continuous improvement.
• Use your storytelling, editing, and design judgment to elevate proposal quality and brand consistency.
• Work in a hybrid office environment based in Dallas, with opportunities to collaborate across Texas offices.

What You’ll Be Doing as the Proposal Specialist

• Lead the development of Requests for Qualifications, including reviewing submission requirements, coordinating content, and ensuring compliance.
• Manage RFQ workflows, deadlines, assignments, and team workloads to support timely, high-quality proposal delivery.
• Write, edit, and refine proposal narratives, resumes, project sheets, technical content, and supporting materials.
• Serve as a key editor for proposal content, ensuring clarity, accuracy, consistency, and alignment with brand messaging.
• Gather and validate information from internal teams to strengthen content quality and proposal strategy.
• Support interview preparation, presentation strategy, and business development efforts.
• Maintain and improve proposal libraries, including standard content, resumes, project descriptions, and boilerplate materials.
• Support CRM data entry and upkeep to strengthen business development tracking and client relationship efforts.
• Research market trends, client priorities, and proposal best practices to improve pursuit strategy.
• Coach junior marketing staff and help build a collaborative, accountable, and growth-oriented marketing culture.

About You as the Proposal Specialist

• You have at least five years of experience writing proposals, leading RFQ development, or working in a related technical writing or marketing role.
• You bring strong writing, editing, proofreading, and content strategy skills.
• You are highly organized and comfortable managing multiple deadlines, deliverables, and contributors.
• You communicate clearly and work well with marketing staff, technical teams, leadership, and business development professionals.
• You understand how to translate complex information into clear, client-focused, persuasive content.
• You have experience with CRM systems and understand their role in business development.
• You are proficient with Adobe Creative Suite and Microsoft Office.
• You bring a proactive, creative mindset with a passion for storytelling, collaboration, and continuous improvement.
• You hold a bachelor’s degree in English, Communications, Business, Marketing, or a related field.
• You are able to commute to the local office in Dallas and travel to other Texas offices as needed.

Additional Information

This is a full-time, exempt position with a standard Monday-Friday schedule. Additional hours may be required to meet proposal deadlines, interview preparation needs, and project schedules.

Work is performed in a hybrid office environment. This role may require occasional travel to support pursuits, meetings, or collaboration with other offices.

For candidates seeking proposal jobs in Dallas, RFQ marketing roles, AEC proposal writing opportunities, or architecture marketing careers, this position offers the chance to lead strategic pursuits and create high-quality proposal content that supports long-term business growth.