HS Secretary

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Summary:

The High School Secretary provides comprehensive office and clerical support to the High School and ensure the efficient operation of the school district's athletic activities. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while supporting operations of the school district and extracurricular programs.

193 Day Contract (5 days before and 5 days after)

Qualifications:

• High School Diploma/GED
• Experience as a secretary.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs

The position is open until filled.

Essential Duties/Responsibilities:

• Work cooperatively with colleagues, supervisors, and administrators.
• Demonstrate ethical behavior.
• Adhere to confidentiality laws and regulations.
• Support the philosophy and mission of Portales Municipal Schools.
• Respond to change productively and handle other tasks as assigned.
• Screen visitors and telephone calls with a positive, professional tone.
• Screen and route incoming calls.
• Compose, type, and copy correspondence, reports, bulletins, records, and other materials.
• Schedule appointments and make travel arrangements for extracurricular activities.
• Place orders for materials, verify quantities delivered, and distribute to staff.
• Prepare purchase orders for the athletic department.
• Provide support in the scheduling of buses and other vehicles for student and staff travel.
• Coordinate hotel bookings and accommodations for school-sponsored trips and activities.
• Prepare and manage procurement-related paperwork in accordance with district policies.
• Assist in scheduling and calendar coordination for athletic events and student activities.
• Manage and respond to email communications, including official correspondence with the New Mexico Activities Association (NMAA).
• Maintain accurate and up-to-date athletic records including student physicals, eligibility status, and other compliance-related documentation.
• Perform other duties as assigned by the Principal.

Additional Duties and Responsibilities:

• Provide office and clerical support to assist with the efficient operations of the school district.
• Ensure that all activities conform to district guidelines.
• Appropriately operate all equipment as required.
• Support the value of education.
• Support the philosophy and mission of Portales Municipal Schools.

Physical Requirements:

• Medium: Lift up to 50 lbs occasionally & up to 25 lbs frequently
• May involve sitting, standing, lifting, carrying, reaching, squatting, kneeling, and moving light furniture

Safety/Health and Other Requirements:

• Knowledgeable of universal hygiene precautions.
• An FBI fingerprint background check will be conducted on all new hires of Portales Municipal Schools at the employee's cost. Continued employment is contingent upon background check results.
• Must work in noisy and crowded environments.
• May require some time outside.
• May require after-hours work.

Work Environment:

Must be able to work in environments with various levels of noise, temperature, and air quality. Regular interruptions, flexibility, and patience are expected. Must be self-motivated and capable of completing assignments independently. After-hours work may be required.

Portales Municipal Schools are located in the City of Portales, which has a population of about 12,000. The area's economy is based primarily on agriculture. Portales is the home of Eastern New Mexico University and is less than 20 miles from Cannon Air Force Base near Clovis, NM.

The Portales Municipal School District consists of six grade-level schools. This means that each school, except the high school, consists of two grade levels and is not community-based. Portales High School houses grades 9-12, while Brown Early Childhood Center is grades PK-K; James Elementary is 1st and 2nd grade; Valencia Elementary consists of grades 3rd and 4th; Lindsey/Steiner Elementary is grades 5th and 6th; and Portales Junior High is the home of 7th and 8th grade.

SALARY SCHEDULE: MIN AND MAX DO NOT SHOW LEGISLATIVE INCREASES 2025-2026