Business Office Manager (BOM)

Job Description

Job Description

Business Office Manager (BOM)

Summary:

Supervise, coordinate, and perform business office functions under the direction of the Administrator in accordance with sound accounting practices.

Benefits and Perks:

·         Health Insurance

·         Dental + Vison

·         401k

·         Tuition reimbursement through ECPI

·         Employee recognition programs

·         Daily Pay

Essential Duties & Responsibilities:

•        Meet physical and sensory requirements stated below, and be able to work in the described environment.

•        Prepare and submit reports on a timely basis as required and directed by the Administrator, the company and governmental agencies.

•        Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.

•        Prepare and submit monthly resident billings for services provided.

•        Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments in coordination with outside billing company.

•        Monitor and manage the accounts receivable collection process in coordination with outside billing company.

•        Pursue past due accounts persistently and maintain proper back-up documentation.

•        Obtain and submit all required documentation to bill third party payers as per program/company guidelines.

•        Maintain financial records including any cash receipts, cash disbursements, accounts receivable, accounts payable, payroll journal, as directed.

•        Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions.

•        Responsible for reconciling all facility cash and accounts.

•        Verify that resident trust is accurately recorded.

•        Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for patient trust fund daily.

•        Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission.

•        Supervise and oversee other business office clerical staff, as assigned.

•        Other special projects and duties, as assigned.

Job Requirements:

•        Bachelor’s degree in Business or relevant experience in long-term care.

•        Minimum of three (3) years related experience.

•        One (1) to two (2) years management/supervisory experience required; office management experience preferred.

•        Effective verbal and written English communication skills.

•        Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.

•        Highest level of professionalism with the ability to maintain confidentiality.

•        Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.

•        Customer service oriented with the ability to work well under pressure.

•        Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.

•        Strong analytical and problem solving skills.

•        Ability to work with minimal supervision, take initiative and make independent decisions.

•        Ability to deal with new tasks without the benefit of written procedures.

•        Approachable, flexible and adaptable to change.

•        Function independently, and have flexibility, personal integrity, and the ability to work effectively with employees and vendors.

Physical and Sensory Requirements:

•        Moderate physical activity:

·         Requires handling of average-weight objects up to twenty five (25) pounds.

·         Sitting for more than two (2) hours at a time.

·         Requires consistent computer work with repetitive typing and concentrating on computer screen.

About Eastern Healthcare Group:

Eastern Health Group is a family of skilled nursing facilities and rehabilitation centers. We are resident-centered and quality-focused! Our workplace culture is all about uplifting people. We are committed to creating a nurturing, family-like atmosphere where staff develop meaningful relationships with residents and where exceptional patient outcomes are the standard.