Office/Accounting Assistant

Job Description

Job Description

Part-Time Office/Accounting Assistant

We're looking for a detail-oriented, organized, and proactive Office Assistant to support our client on a part-time basis. This individual will work across a variety of administrative, accounting and operational tasks. This part-time position is ideal for someone who thrives in a dynamic environment and enjoys juggling multiple responsibilities with precision.

Key Responsibilities:

• Monitor and respond to email communications from clients, vendors, and internal team members.
• Handle accounts receivable activities, including tracking payments and following up with clients.
• Manage accounts payable processes such as paying vendors, handling taxes, and reimbursing expenses.
• Maintain and manage contracts (insurance, leases, phone services, office agreements).
• Draft and send quotes using QuickBooks in response to customer inquiries.
• Maintain inventory records, log incoming parts, and update stock post-sales.
• Enter and manage orders and keep track of order progress.
• Provide operational support to the sales team.
• Monitor and coordinate international logistics and shipping.
• Liaise with warehouse teams and oversee stock levels.
• Assist with documentation for tax filings.

What We're Looking For:

• Strong organizational skills and excellent attention to detail.
• Effective communicator, both written and verbal.
• Problem-solver with a collaborative, customer-focused mindset.
• Independent, self-motivated, and capable of managing multiple priorities.
• Experience with QuickBooks and Excel is a plus.
• Comfortable working alongside external accounting and bookkeeping professionals.
• Must be available to work onsite 5-6 hours a day, 5 days a week.
• Temp for 3-6 months (Could go longer)

Comp: $30-32/hour DOE