Office Manager

Job Description

Job Description

About Us

The Cement Masons-Plasterers-Shophands Local 633 Journeyman & Apprentice Training Trust Fund is a jointly managed labor-management Taft-Hartley fund. We oversee two registered training programs with the Minnesota Department of Labor. Our mission is to train our members to the highest of standards and enable them to be exemplary craftsmen and citizens for the benefit of their livelihood, the Union, the industry and the United States.

Position Summary

We are seeking an organized, self-motivated Office Manager to oversee daily financial and administrative operations. In this role, you will work in a professional union environment alongside Training Instructors, Business Agents, and other Office Managers. You will manage member services, handle document creation, complete bookkeeping, keep precise records, and help coordinate office staff.

Qualifications & Requirements

• Experience : 2–5 years of bookkeeping and office administration experience.
• Education : Associate degree in Accounting, Business Administration, or a related field preferred.
• Software Skills : High proficiency with QuickBooks Online, Microsoft Office Suite, Adobe Creative Cloud, and Wordpress.
• Core Competencies : Exceptional organizational skills, strict attention to detail, and a strong understanding of basic accounting principles.
• Union Membership : This position is union-represented by OPEIU Local 12. Adherence to the Collective Bargaining Agreement and willingness to join and maintain active membership is a condition of employment.
• Physical Demands : Ability to sit or stand at a computer for extended periods and occasionally lift up to 25 pounds.

Key Responsibilities

• Financial Management : Handle bookkeeping, payroll, financial reporting, deposits, and budget planning.
• Compliance & Tax : Fulfill reporting requirements for the IRS, Pension Funds, and Department of Labor (DLI).
• Member Support : Process applications, post jobs/classes, administer benefits, and maintain active member files.
• Office Coordination : Orient new staff, assign tasks based on deadlines, and streamline daily office procedures.
• Digital & Media : Maintain and update the organization website using WordPress and manage social media accounts.
• General Administration : Create Standardized Operating Procedures, compile data, and manage general correspondence.
• Grant Management : Administer and track workforce recruitment grants funded through the Minnesota Department of Transportation (MnDOT) to ensure full compliance.
• Data Management: Maintain, update, and input accurate member, employees, and class operational records into company databases and tracking system.

Compensation & Benefits

• 100% Employer-paid health, dental, and vision insurance
• Employer-funded Health Reimbursement Account (HRA)
• Generous paid time off and paid holidays
• Union Pension Plan (available for full-time employees)

Hours

This position is part-time with advance to full-time. 21hr-40hrs a week