Administrative Assistant - Level 3 - Hourly

Administrative Assistant 3

Location: New York, NY

Salary Range: $25-$30/hr

Introduction

A leading global financial institution is seeking a highly skilled Administrative Assistant to support its Global Markets & Banking Americas Front Office personnel. This role requires a strong organizational aptitude and the ability to provide seamless administrative support in a dynamic environment.

Required Skills & Qualifications

• Strong organizational skills with a proactive, forward-thinking, and solutions-oriented approach.
• Experience in developing procedures and controls, including new policy development and deployment.
• Excellent communication skills, both written and verbal.
• Strong administrative support experience, particularly in supporting senior stakeholders.
• Prior work experience in the financial industry.
• Applicants must be able to work directly for Artech on W2.

Preferred Skills & Qualifications

• Experience with ivalua, My IT / SailPoint, Concur, Tom Net, Clock Net, UPS, Client Outlook, Client Office Suite, and Tableau.
• Strong knowledge of PowerPoint presentation development and editing.
• Ability to manage logistics for both domestic and international travel.

Day-to-Day Responsibilities

• Provide direct support to the Head of Platform Services on various projects.
• Coordinate Webex meetings and plan logistics for internal/external events.
• Manage logistics for visitors and handle incoming and outgoing phone calls.
• Prepare and edit reports in Excel and modify departmental reports.
• Process heavy expense claims and handle invoice processing and client onboarding coordination.
• Maintain current e-mail distribution lists and take meeting minutes for high-level financial meetings.
• Collaborate with other administrative assistants to ensure seamless support coverage.

Company Benefits & Culture

• Comprehensive benefits package including health, dental, and vision insurance.
• Opportunities for professional development and career advancement.
• A collaborative and inclusive work environment that values diversity.