Administrative Coordinator

Administrative Associate

Are you someone who likes variety, a fast-paced environment and can think fast on your feet to shift priorities at the blink of an eye? Are you a professional that enjoys building relationships with internal and external customers, who can exercise good judgment in a variety of situations, has strong administrative and organizational skills and can communicate well with all levels of management? If you answered "yes," then RTX BBN wants to hear from you. BBN's Collaborative Administration Group, called POST (Professional Office Support Team) has an opening for a Full time Administrative Associate who will provide administrative support for professional, technical and engineering co-workers at various levels. This is an on-site role, located in Arlington, Virginia.

What You Will Do:

• Provide administrative support to the group's senior leader and employees; primarily located or assigned to the Business Unit (BU) in BBNs Arlington, VA office.
• Answer main phone line direct calls and take calls from a multipoint phone system.
• Serve as backup for administrative support to another location when required.
• Collaborate and support all other administrative teams within the RTX BBN organization when necessary.
• Register and greet visitors in accordance with company requirements in approved Visitor Management System
• Receive packages, enter goods receipts when required and coordinate pickups.
• Maintain security protocols for the front desk area.
• Provide all reception duties including maintaining the front lobby area and surroundings.
• Maintain tidy kitchens and supply areas.
• Ordering office, kitchen, maintenance supplies as needed and maintaining inventory log.
• Escort visitors when necessary.
• Maintain senior leader calendar for meetings, events, vacation, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including expense reporting, group meals, etc.
• Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
• Facilitate meetings and drive slides or other material for zoom and/or in-person formats.
• Create and process trip/expense reports and vendor check reimbursements.
• Maintain log and track ongoing and outstanding travel claims.
• Arrange/assist with travel reservations as necessary.
• Arrange, schedule, and track interviews for potential new hires.
• Handle new employee onboarding requirements as needed.
• Coordinate, assist and potentially generate export paperwork requirements as necessary.
• Coordinate office moves within the Business Unit when required.
• Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
• Assist in maintaining company document repositories.
• Coordinate and participate with other administrators across the business to build rapport and foster a unified environment.
• Provide support, guidance and/or drive for evolving business changes, process improvements and the like.
• Support government property inventory barcoding, tracking, and periodic audits.
• Perform other administrative and clerical duties as assigned.

What You Will Gain:

• Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
• Develop leadership qualities including facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career.

Qualifications You Must Have:

• HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
• Experience in Microsoft Office 365 applications.
• Physical requirements include ability to lift, carry or move 27lbs on own. Ability to push, pull, lift for office/conference set ups.
• This position requires a U.S. Person who is eligible to obtain any required Export Authorization.

What We Offer:

• Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care. This position is Onsite at our Arlington, VA location.
• To help you achieve your goals, BBN will provide:
• A strong leadership team well-versed in government R&D.
• A collaborative and collegial environment to push state-of-the-art research.
• Business development, programming, contracting, finance, and HR support.