Administrative Coordinator

Administrative Coordinator (Management Analyst I) The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 160,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a vibrant waterfront and is a unique and historic place to live and work. About one-quarter of the City’s square miles have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for the Administrative Coordinator (Management Analyst I) position. An Overview The City of Alexandria’s Finance Department and Office of Housing are looking for a motivated, responsible, detail-oriented Administrative Coordinator to join our team. Serving jointly between the two departments, the Administrative Coordinator is responsible for supporting operations and human resource management activities, such as developing & facilitating training plans, handling recruitment efforts, providing administrative support, and assisting with facility management. This position also supports staff, external vendors, business owners, and the public by addressing inquiries and providing guidance. What You Should Bring The ideal candidate is a self-starting, detail-oriented, collaborative professional who is able to independently manage competing priorities and provide administrative support for the two departments: Finance Department and Office of Housing. Administrative Support and Office Management Human Resources Coordination Report Preparation and Data Analysis Website and Intranet Content Management Written and Verbal Communication Customer Service and Reception Support Records and Documentation Management Workflow Analysis and Process Improvement Interdepartmental Coordination Attention to Detail and Accuracy Office 365, SharePoint, and Adobe Acrobat proficiency The Opportunity – Examples of Work Housing Prepares special reports and spreadsheets for all divisions Prepares monthly, quarterly, and yearly statistic activities reports Develops and maintains the Department’s annual training plan by gathering data from evaluations/ feedback and making recommendations for the plan Serve as the Human Resources Liaison for the department Manages the recruitment and onboarding of new departmental employees Light reception and phone duty Finance Supports administrative workload of the Purchasing Disparity study In coordination with the City’s Safety Officer, assists with the communication, registration, and follow-up for citywide special and mandatory training programs Shared between both departments Assists in the development of outreach communications content, to include the City of Alexandria website and employee intranet site Analyze administrative and operational procedures and make recommendations to streamline workflows to improve service Works on special reports as required by other City agencies and other outside agencies Assists with facility maintenance Performs related work as required About the Departments The City of Alexandria’s Office of Housing coordinates and administers City housing and housing-related programs and services, while providing recommendations to the City Manager and City Council on housing policies and potential affordable housing investments. The Office of Housing has three divisions and in fiscal year 2027 is operating with a proposed budget of approximately $17.9 million and 18 FTE positions. The City of Alexandria's Finance Department is a fast-paced, diverse, and customer service focused operation that is responsible for assessment, collection, and enforcement of all City taxes; the management of cash flow and investments; accounting for and reporting the City’s financial position; processing payroll; executing a fair and competitive procurement environment; assessing all real and personal property in the City; managing the City’s risk and safety programs; and managing the City’s pension plans. The Finance Department has seven divisions and in fiscal year 2027 is operating with a total budget of $16.6 million and 107 FTE positions. The goal of the Finance Department is to treat all employees, citizens, and business owners professionally, with fairness and compassion. Four-Year College Degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely-related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Experience in human resources, website content management, data collection and reporting. This position requires the successful completion of pre-employment background checks including but not limited to a criminal background check. The selection process for this position may include a phone or virtual interview, and in-person interview. The starting salary range for this position is $55,546.92 to $74,406.28, based on qualifications and experience. The incumbent can eventually be awarded up to $97,749.08 with tenure and job performance. #J-18808-Ljbffr