Executive Assistant

Executive Assistant Location: ?Katonah, NY (On-Site preferred, hybrid available for the right candidate) About the Firm A highly respected, human-focused wealth management firm based in Katonah, NY is seeking an Executive Assistant to join its close-knit growing team. This position offers an excellent opportunity for a high potential EA with a minimum of two years of experience looking to grow their career in a dynamic and collaborative environment. The firm values proactive thinking, adaptability, strong judgment, and a willingness to contribute wherever needed. The ideal candidate is polished, resourceful, technologically savvy, and thrives in a team-oriented culture. Position Overview Reporting to the Managing Director, Operations & Chief of Staff, this role provides primary support to the CEO and President, and the firm, and owning office management responsibilities. This is a highly visible position requiring exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Executive Support Manage complex calendars and scheduling for senior executives Coordinate travel for the team Anticipate executive needs by staying several steps aheadidentifying?conflicts, managing competing priorities, and proposing solutions before issues arise Coordinate and?facilitate?meetings Answer and manage phone communications professionally Prepare meeting materials and?assist?with follow-up actions Arrange and host client visits, ensuring a seamless experience Demonstrates enthusiasm for taking on a wide range of projects, flexing across functions, and contributing wherever needed to support firm-wide priorities Office Management Support daily office operations and administrative functions Serve as a key point of contact for office-related needs Coordinate internal events, meetings, and?logistics Assist?with special projects and ad hoc initiatives as needed Foster a welcoming and professional office environment Qualifications Executive Assistant experience preferred, with a minimum of 2+ years of experience Industry experience is not?required; candidates from various backgrounds will be considered Operates with a no-task-too-small mindset, proactively removing barriers,?anticipating?leadership needs, and stepping in across both traditional and non-traditional responsibilities to ensure priorities are executed seamlessly Highly proactive with a strong ownership mindset; does not wait for direction Resourceful problem-solver with the ability to navigate ambiguity and act decisively Demonstrates excellent judgment and ability to prioritize in a fast-paced environment Strong sense?of accountability and follow-through; nothing falls through the cracks Strong interpersonal and communication skills Comfortable operating in a collaborative, all-hands-on-deck environment with speed Comfortable operating in a high-touch, high-responsibility environment where priorities can shift quickly Excellent organizational skills and attention to detail Strong technology?proficiency Ability to?maintain?confidentiality and exercise sound judgment Compensation & Benefits Compensation Base Salary: $75,000$120,000, depending on experience Annual Bonus Opportunity? Benefits Highlights 100% company-paid healthcare coverage 401(k) eligibility? Three weeks of PTO (with some flexibility)? Professional development and education encouraged? Strong commitment to career development support? This is an excellent opportunity to join a growing, relationship-driven organization where your contributions will have a meaningful impact on both leadership and the broader team.? Hollow Brook Wealth Management LLC