Executive Assistant, News Group O&T

Executive Assistant, News Group O&T

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The News Group Operations & Technology Division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the three SVPs.

The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner.

Core Responsibilities:

• Executive Logistics and Anticipatory Execution
• Own calendar management, including prioritization and real-time conflict resolution
• Manage all travel, expenses, offices, meeting rooms, and materials
• Anticipate needs without prompting and act ahead of time
• Ensure meetings are fully prepared for, not just scheduled
• Eliminate logistical friction so the executive can stay focused on high-value work

Executive Synthesis and Communication Support

• Help produce first drafts of presentations, decks, and executive materials as needed
• Track action items and ensure follow-through to closure

Attention, Information, and Escalation Management

• Filter and route inbound requests using sound judgment
• Reduce unnecessary meetings and noise
• Proactively connect teams when issues or escalations emerge

Required Capabilities

• Exceptional attention to detail and follow-through
• Demonstrated ability to anticipate needs in complex, fast-paced environments
• Strong written communication and narrative skills
• Sound judgment under ambiguity and changing priorities
• Comfort operating with senior leaders and sensitive information
• Ability to manage both logistics and synthesis at a high standard
• Practical fluency with AI tools for drafting, summarization, organization, and analysis

Qualifications

Qualifications and Requirements:

• 4+ years of relevant experience maintaining a senior executive's phone, calendar, work and travel schedules
• Advanced proficiency with the Microsoft Office 365 suite of tools.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

Desired Characteristics:

• Experience operating in roles with a high level of access to confidential employee and business information and ability maintain the highest degree of confidentiality and discretion.
• Inherent ability to always operate with the utmost integrity and honesty.
• Extremely flexible and able to shift priorities as needed and manage several work streams at a time.
• Comfortable navigating a complex environment to obtain information and solve challenges.
• Experience utilizing tools and systems for travel, expense reporting and approvals, office booking and scheduling.
• Exceptional written and verbal communication skills; exemplary interpersonal skills including a professional in-person and virtual presence.
• Excellent attention to detail and comfort partnering with others to track and meet deadlines.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary: $70,000 ($33.65/hr) - $85,000 ($40.87/hr).

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to View email address on click.appcast.io.

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