LDH Procurement Support - Coordinator 3

Thank you for your interest in The University of New Orleans. Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment. Department IT Helpdesk Operations Job Summary Job Description Manages the full procurement process by serving as the primary liaison between internal stakeholders and external technology vendors. Maintains software licenses records including updating usage logs, assignment of new licenses and reconciling existing usage and assignments. Oversees software license, asset, and procurement related issues, escalating more complex issues as needed. Leads and coordinates asset management tracking for the Louisiana Department of Health (LDH) leased equipment across the state. This includes ensuring equipment gets delivered to the receiving agency and the ticketing system is updated to guarantee timely billing. Coordinates and performs the reconciliation of LDH monthly expenditure reports. Conducts and coordinates physical verification of leased equipment, including site visits as needed to confirm asset location, status, and accuracy of records. Maintains and tracks legacy leased equipment until it is removed from monthly bills. Serves as primary liaison for reconciliation of invoices between LDH and Office of Technology Services (OTS), including researching and resolving discrepancies. Directs the managing of software licenses in use by, including assignment of new licenses and reconciling existing usage and assignments. Software includes, but not limited to Tableau, Monday.com, SAS, Visio, Project, Power BI, Adobe VIP accounts, and Google Workspace accounts. Troubleshoots and resolves license management, asset tracking, and procurement related issues. Develops and provides hardware and software quotes, and coordinates submission and tracking of procurement requests through the state ticketing system. Research and evaluates software and hardware solutions for program offices, providing recommendations and ensuring compliance with OTS rules, standards, and statewide contracts. Drafts, reviews, and amends contracts between LDH and external organizations. Other tasks as assigned. QUALIFICATIONS REQUIRED: Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree. Minimum 3 years professional experience developing and maintaining process and procedure documentation Minimum 3 years professional experience with internal LDH and OTS information systems and programs Excellent analytical skills, effective organizational and time management skills. Great attention to detail and follow up. Ability to manage projects, assignments, and competing priorities. Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel. DESIRED: Minimum 4 years professional experience developing and maintaining process and procedure documentation. Minimum 4 years of professional experience with internal LDH and OTS information systems and programs. Minimum 3 years professional experience assisting with the reconciliation of invoices. Minimum 3 years professional experience with data tracking and reporting tools (Excel, Google Sheets, etc.). Minimum 3 years professional experience with leased equipment management or procurement procedure. SALARY: 65-75k Required Attachments Please upload the following documents in the Resume/Cover Letter section. Detailed resume listing relevant qualifications and experience; Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems; Names and contact information of three references; Applications that do not include the required uploaded documents may not be considered. Posting Close Date This position will remain open until filled. Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks. The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor. Located on the southern shore of Lake Pontchartrain, only 15 minutes from the French Quarter, the University of New Orleans occupies a 195-acre campus in one of the finest residential areas of the city. Founded in 1958, the University of New Orleans was the first integrated university to open in the South. UNO has graduated more than 80,000 alumni - more than half of whom live and work in the greater New Orleans metropolitan area. Ranked Top 50 in the Nation for Social Mobility by U.S. News & World Report. The Brookings Institution ranked UNO third in the nation for providing equal access to higher education for students from all income levels. The University of New Orleans is the most ethnically diverse college in Louisiana according to College Factual, a data analytics company that focuses on higher education outcomes. For years, UNO has appeared on U.S. News & World Report’s least debt list (schools whose graduates have the least amount of debt) among national universities. The University has been classified by the Carnegie Foundation as a Research University (high research activity), one of fewer than 100 public universities that holds this prestigious designator. The University of New Orleans is also a major business driver in metro New Orleans, generating a total economic impact of $470.5 million for metropolitan New Orleans in the 2014-15 fiscal year. UNO Welcomes Job Applicants from Varied Backgrounds The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.