Corporate Compliance Officer

Position Summary

The Corporate Compliance Officer is responsible for ensuring the organization remains in good standing with all applicable local, state, and federal regulatory authorities. This position oversees corporate governance activities, maintains corporate books and records, manages business registrations and licenses, and ensures the timely filing of required reports and disclosures. The Corporate Compliance Officer serves as the central point of coordination for regulatory compliance, legal entity management, corporate recordkeeping, and statutory reporting requirements.

IN PERSON - ARLINGTON, VA - not eligible for remote work

MUST BE ELIGIBLE FOR SECRET CLEARANCE - Active Secret is preferred

MUST BE: US CITIZEN

Essential Duties and Responsibilities

Corporate Governance and Records Management

• Maintain all corporate books, records, and official company documents in accordance with applicable laws and organizational policies.
• Serve as custodian of corporate records, including articles of incorporation, bylaws, resolutions, meeting minutes, stock records, ownership documents, and corporate authorizations.
• Prepare and maintain board of directors and shareholder meeting documentation, agendas, resolutions, and minutes.
• Ensure the accuracy and completeness of corporate records and filings across all legal entities.
• Manage document retention and records management programs.

Regulatory Filings and Business Registrations

• Oversee the timely preparation and filing of all required local, state, and federal reports, registrations, renewals, and disclosures.
• Maintain corporate good standing in all jurisdictions where the company conducts business.
• Manage annual reports, business license renewals, foreign entity registrations, assumed name registrations, and other statutory filings.
• Coordinate the filing of reports with Secretaries of State, Departments of Revenue, labor agencies, and other governmental entities.
• Monitor filing deadlines and regulatory requirements to ensure full compliance.

Entity Management

• Maintain corporate organizational structures and legal entity records.
• Coordinate entity formation, mergers, dissolutions, withdrawals, and qualification filings.
• Track ownership changes and maintain corporate ownership documentation.
• Support acquisitions, restructurings, and other corporate transactions by ensuring proper regulatory filings and recordkeeping.

Compliance Monitoring

• Monitor changes in federal, state, and local regulations affecting corporate governance and reporting obligations.
• Conduct periodic reviews of corporate records and regulatory requirements to identify compliance gaps.
• Develop and implement procedures to ensure ongoing compliance with statutory obligations.
• Recommend corrective actions and process improvements when deficiencies are identified.

Government Reporting and Agency Coordination

• Serve as the company's primary contact for government agencies regarding business registrations, corporate status, and compliance matters.
• Respond to requests, notices, audits, and inquiries from regulatory agencies.
• Coordinate with legal counsel, finance, tax, human resources, and operations teams to collect information required for regulatory reporting.
• Ensure compliance with federal contractor reporting requirements, when applicable.

Internal Controls and Process Management

• Develop tracking systems and compliance calendars to monitor filing deadlines and reporting obligations.
• Establish procedures that ensure the timely submission of all required reports and certifications.
• Implement controls to reduce regulatory, legal, and administrative risk.
• Maintain compliance dashboards and provide status reports to executive leadership.

Reporting and Leadership

• Provide regular compliance reports to executive leadership and the Board of Directors.
• Identify potential compliance risks related to corporate governance and regulatory reporting.
• Advise leadership on legal entity management, regulatory obligations, and administrative compliance requirements.
• Support special projects involving corporate governance, audits, and organizational changes.

Required Qualifications

• Bachelor's degree in Business Administration, Corporate Governance, Accounting, Finance, Legal Studies, Public Administration, or a related field.
• Minimum 5-10 years of experience in corporate compliance, corporate governance, paralegal services, legal operations, or corporate secretary functions.
• Experience managing multi-state corporate registrations and regulatory filings.
• Strong understanding of corporate governance requirements and legal entity management.
• Knowledge of federal, state, and local business reporting requirements.
• Exceptional organizational skills and attention to detail.
• Proficiency with corporate records management systems and compliance tracking tools.

Preferred Qualifications

• Corporate Secretary, Paralegal, Compliance, or Governance certifications.
• Experience supporting a multi-state or multinational organization.
• Experience managing compliance requirements for government contractors.
• Familiarity with BoardEffect, Diligent, CSC, CT Corporation, or similar corporate governance and entity management platforms.

Key Competencies

• Corporate governance expertise
• Regulatory compliance management
• Corporate recordkeeping
• Business registration administration
• Filing and deadline management
• Attention to detail
• Project management
• Risk mitigation
• Written communication
• Stakeholder coordination

Performance Metrics

• 100% on-time filing of required federal, state, and local reports.
• Maintenance of corporate good standing in all jurisdictions.
• Accuracy and completeness of corporate books and records.
• Zero missed license renewals or registration deadlines.
• Successful completion of internal and external compliance audits.
• Timely resolution of regulatory inquiries and notices.

Reporting Relationship

Reports To: Chief Financial Officer, or Chief Executive Officer