PartTime Receptionist Clerical Billingual Preferred

Part-Time Receptionist / Clerical (Bilingual Preferred) Location: San Antonio, Texas (on-site) Position Type: Part-time (typically 16-20 hours/week; schedule set within normal business Practice Areas: Estate Planning, Probate, Business Law Position Summary We are seeking a professional, dependable Part-Time Receptionist/Clerical Assistant to serve as the first point of contact for clients and to support day-to-day administrative operations in our San Antonio law office. This role is ideal for someone who is organized, courteous, and able to manage a busy front desk while handling confidential legal information with discretion. Notary Public is a plus. Bilingual (English/Spanish) is preferred but not required. Key Responsibilities Reception & Client Experience Greet clients and visitors, manage check-in, and maintain a polished reception area Answer and route multi-line phone calls; take accurate messages, tracking and communicating those messages interoffice and ensure timely follow-up with callers Schedule consultations and appointments; coordinate calendars and conference room logistics Assist with client intake packets and general front-desk questions (without providing legal advice) Clerical/Administrative Support Copy, scan, print, assemble, and file documents (paper and electronic) Prepare and proofread correspondence, labels, envelopes, and basic document formatting in Word/PDF Organize client files and help open/close matters consistent with firm procedures Support probate and estate planning workflows with document handling (e.g., execution packets, mailing packets, checklists) Mail, Deliveries, and Records Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing mail/couriers Perform accurate data entry (client/matter information, contact updates) Maintain confidentiality of client records and sensitive personal/financial documents Assist with records retention and general office organization Office Operations Monitorand restock office supplies; coordinate with vendors as needed Provide overflow administrative help to attorneys and support staff during peak times Required Qualifications High school diploma or equivalent 1+ year of receptionist, front desk, or administrative support experience (professional office preferred) Strong phone etiquette and written communication skills Proficiency with Microsoft Office (Outlook, Word) and comfort with scanning/copying/PDF tools High attention to detail, strong organization, and reliability Ability to handle confidential information with discretion Ability to manage multiple tasks with shifting priorities in a client-facing environment Preferred Qualifications Bilingual (English/Spanish) with ability to communicate professionally with clients in both languages Prior experience in a law firm or professional services office Familiarity with legal documents and workflows (estate planning and probate exposure is a plus) Experience with client intake, scheduling, and/or case/matter management software #J-18808-Ljbffr THE JACOBSON LAW FIRM P.C.