Receptionist

Job Description

Job Description

Salary: Competitive Based on Experience

About Us McManamy Jackson Hollis, LLC is a law firm specializing in real estate transactions of both residential and commercial property. The firm has offices in Savannah, Richmond Hill, Rincon, Pooler, and Hinesville. Savannah is the main office. The firm employs more than 30 lawyers and staff.

Job Summary The Firms Receptionist is required to welcome and attend to client and visitor needs on the phone, in-person and via email in addition to light clerical tasks. The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic.

Non-Exempt Position

Usual Hours Monday through Friday, 8:30 a.m. 5:00 p.m. with 30 minutes for lunch

Reporting Structure

Receptionist reports to the Administrative Manager

The Administrative Manager reports to the COO

Essential Functions

Attention to detail

Answers telephone, screens and directs calls

Ability to Multi-task

Take and relay messages

Greet persons entering the firm and direct them to the proper destination

Handle queries from the general public and firm clients

Maintains logs, receives, and sorts all firm mail and deliveries

Maintains cleanliness of firm common areas

Provides general administrative and clerical support as needed by the firm to accomplish the mission of providing its clients with courteous and efficient service

Appreciation and respect for Client confidentiality

Willingness to participate in system focused work-flow process in which he or she is one of many links

Expresses thoughts clearly and concisely through written and verbal communication

Cooperates with other staff

Shows enthusiasm for the job and projects a positive attitude

Exhibits a strong work ethic

Expresses team spirit and cooperation by regularly participating in staff conferences, and sharing ideas among all co-workers, leaders, and specialists

Exhibits the utmost respect for financial controls governed by multiple public and private sources and internal firm policies and procedures respecting proper file handling

Other tasks as assigned by the firm to accomplish the mission of providing its clients with courteous and efficient service

Physical Requirements of the Job

Frequent lifting of paper boxes weighing 50 pounds.

Ability to hear on the telephone

Ability to speak

Ability to focus

Ability to see (with correction) small printed documents

Manual and finger dexterity for typing

Sitting for long periods of time

Must be able to drive

Minimum Qualifications

High school diploma or equivalent

Hands on experience with general office equipment (copier, fax, scan, etc.)

Basic computer skills (MS Outlook, MS Word, etc.)

Attention to detail

Excellent written and verbal communication skills

Customer Service attitude and professional appearance a must

No visible body art

Valid driver's license required

Must pass a criminal background check

Employment is subject to a 60-day probationary period.