Accounts Receivable Assistant

Job Description

Job Description

Accounts Receivable

Experience in Nursing home applications only 

Purpose of Your Job Position

The primary purpose of your job position is to direct in the day-to-day accounts receivable functions of the facility in accordance with current acceptable accounting principles relating to the long-term care operation, and as may be directed by the Administrator or Director, Accounts Receivable.

  Delegation of Authority

As Accounts Receivable, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

  Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

  Administrative Functions

·         Direct the day-to-day functions of the accounts receivable department.

·         Implement written policies and procedures that govern the accounts receivable functions of the facility.

·         Direct the methods in which work will be accomplished.

·         Prepare and submit monthly billing for Private and Medicaid residents and re-bill for any interim payments.

·         Process and post daily charge slips to resident accounts.

·         Post payments received to appropriate resident account.

·         Assist families with billing questions on private pay issues and with Medicaid/Title XIX questions and applications.

·         Verify accuracy of daily deposit ticket with cash receipts journal.

·         Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.

·         Prepare an age trial balance and a listing of the delinquent accounts.

·         Monitor and collect accounts receivables. Report delinquent accounts to the Accountant/Director of Accounts Receivable/Administrator.

·         Follow through on delinquent accounts with collection calls and letters.

·         Assist Administrator and Attorney with any necessary data needed for collection cases.

·         Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.

·         Prepare and mail statements.

·         Make written and oral reports/recommendations to Administration concerning accounting functions.

·         Assist in reconciling bank statements as directed.

·         Assist in preparing trial balances as directed.

·         Assist in preparing financial and statistical reports as directed.

·         Perform functions of computer/data processor as necessary.

·         Develop and utilize computer reports and output.

·         Ensure that resident admission contracts are signed and appropriately filed.

·         Maintain patient personal fund accounts and receipts for cash that is disbursed.

·         Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the facility.

·         Assist in the planning and implementation of changes in our accounting system as necessary or directed.

·         Maintain patient database on Genecare with census information for each admission, discharge and transfer.

Staff Development

·         Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.

·         Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

·         Attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and bloodborne pathogens standard.

Safety and Sanitation

·         Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.

·         Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.

  Equipment and Supply Functions

·         Ensure that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility.

·         Report equipment and office supply needs to the Administrator.

·         Request repairs for office equipment as necessary.

Resident Rights

·         Maintain confidentiality of all resident information.

·         Knock before entering a resident's room.

·         Ensure that the resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Working Conditions

·         Works in office areas as well as throughout the facility.

·         Moves intermittently during working hours.

·         Is subject to frequent interruptions.

·         Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances.

·         Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.

·         Works beyond normal working hours, on weekends and holidays, and on other shifts when necessary.

·         Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

·         Attends and participates in continuing educational programs.

·         Is subject to injury from falls, burns from equipment, odors, etc., throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.

·         Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.

·         May be subject to the handling of and exposure to hazardous chemicals.

·         Communicates with the medical staff, nursing personnel, and other department supervisors.

Educational Requirements

·         Must possess, as a minimum, a 12th grade education or its equivalent.

  Experience

·         Must have experience in bookkeeping or accounts receivable practices. Experience in health care accounting preferred but not required.

  Specific Requirements

·         Must be able to read, write, speak, and understand the English language.

·         Must possess the ability to make independent decisions when circumstances warrant such action.

·         Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.

·         Must be able to type, and use a 10-key calculator.

·         Must possess the ability to work harmoniously with other personnel.

·         Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.

·         Must be able to understand and carry out written and oral instructions.

·         Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.

·         Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.

·         Must be knowledgeable of computers, data entry, output, etc.

·         Must possess the ability to examine and verify financial documents and reports.

·         Must be able to prepare financial and other records in a systematic, neat, and legible manner.

·         Must not pose a direct threat to the health or safety of other individuals in the workplace.

  Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)

·         Must be able to move intermittently throughout the workday.

·         Must be able to speak and write the English language in an understandable manner.

·         Must be able to cope with the mental and emotional stress of the position.

·         Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

·         Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.

·         Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination.

·         Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.

·         Must be able to push, pull, move, and/or lift a minimum of 20 pounds to a minimum height of 3 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 4 feet.

·         May be necessary to assist in the evacuation of residents during emergency situations.

RHMLC