Center Administrator

Job Description

Special Instructions to Applicants: All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.


Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

The Center Administrator oversees the daily operations of the Humanities Research Center. Their functional responsibilities typically include program administration, research administration, financial management, human resources, compliance, communications / outreach, research administration, and office management. The Center Administrator provides guidance to faculty and staff on administrative operations and university policies.

The Humanities Research Center (HRC) is an internationally recognized hub that fosters innovative humanities and arts research at Rice University and builds collaborations with local, national, and global partners.

Ideal Candidate Statement:


Ideal candidates should have strong verbal and written communication skills, basic knowledge of managing budgets, the ability to work well under pressure and manage multiple projects simultaneously, and a demonstrated track record of following through on recurring responsibilities and communicating proactively.

Workplace Requirements:

This position is exclusively on-site, necessitating all duties to be performed in-person at Lovett Hall at Rice University. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: This position is benefits-eligible, exempt, and work is completed on-site. It has an expected minimum salary of $61,000 annually (dependent on experience and qualifications).

*Exempt (salaried) positions under FLSA are not eligible for overtime.


Minimum Requirements:

• Bachelor's Degree
• Two or more (2+) years of related experience
  
  • In lieu of the education/experience requirement, additional related education and/or experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

Skills:

• Advanced problem-solving and critical-thinking skills, creating contingency plans and handling issues when necessary
• Advanced knowledge of Microsoft Office suite
  Strong verbal and written communication skills
• Strong client service orientation and attention to detail
• Strong organizational and time management skills
• Strong data analysis skills
• Ability to develop and initiate new strategies
• Ability to work well under pressure and manage projects simultaneously
• Work independently and as part of a team to meet expected deadlines and schedules
• Develop complex or multiple program partnerships and funding sources
• Ability to oversee and direct staff
• Knowledge of managing budgets and developing financial plans
• Flexibility and adaptability

Preferences:

• Experience in a higher education environment.
• Expert knowledge of word processing, spreadsheet, email, and database software programs to either complete work assignments or direct the completion of work assignments
• Excellent data reporting skills
• Advanced verbal and written communication skills
• Ability to work independently or supervise others ensuring the timely completion of work
• Project management skills
• Resource management skills

Essential Functions:

• Responsible for the management of daily and administrative operations and support to the center director, associate director, affiliated faculty, students, and programs
• Manages the development, implementation, administration and evaluation of operations, including, but not limited to: research administration, budget/finance, program administration, human resources, communications/outreach, and compliance
• Proactively plans, coordinates, and implements all logistical aspects of center meetings, events, conferences, workshops, and guest speakers, with support from student assistant(s)
• Provides administrative support to center activities, HRC fellows, and graduate and undergraduate students' programming funded by the HRC as needed
• Provides guidance on the interpretation, implementation, and compliance with policies and regulations
• Maintains financial and awards records
• Participates in short-term budget planning and supports long-term budget planning
• Manages common and office spaces, including managing HRC conference room reservations, liaising with facilities for office issues, tracking and maintaining supply inventory, etc.
• Liaises with Rice services (e.g., facilities, campus mail) and external business partners
• Coordinates job searches, in conjunction with Dean of Humanities and Arts office
• Independently manages recurring administrative cycles
• Performs all other duties as assigned

Additional Functions

• Processes reimbursements for faculty, postdoctoral associates and post-MFA fellows, and graduate and undergraduate students
• Processes travel reimbursements and honoraria for guest speakers
• Supervises student assistants

Rice University HR | Benefits:

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at View email address on click.appcast.io for support.

If you have any additional questions, please email us at View email address on click.appcast.io. Thank you for your interest in employment with Rice University.