Executive Administrative Assistant I

: Department:

Office of Institutional Advancement

UMBC's Office of Institutional Advancement supports the University's mission and strategic priorities in a variety of ways, including telling the UMBC story through brand, stories and design; building partnerships with community stakeholders; and fundraising to support students, faculty, alumni and programs.

Position Overview:

UMBC's Office of Institutional Advancement creates enduring relationships that result in philanthropic support for UMBC and help strengthen the institution. The Executive Administrative Assistant I will work with the Corporation and Foundations Relations and the Major Gifts teams, which support the University's mission by building and maintaining corporate, foundation, donor and alumni relationships and securing investments in UMBC.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $43,404 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2025 Great College to Work for…. In every category.

Telework:

A hybrid telework schedule may be available.

Responsibilities:

Reporting to the Assistant Vice President of Careers & Corporate Partnerships and the Director of Major Gifts, the Executive Administrative Assistant I will support two busy fundraising teams. The position will provide administrative/office management support to the AVP of Careers and Corporate Partnerships and Director of Major Gifts and ensure that the overall management of the office and its programs run smoothly.

The position is responsible for a broad range of administrative activities. Key responsibilities include calendar management, coordinating virtual and in-person meetings with both internal and external constituents, and serving as a first point of contact for donors and partners of the university.

On a daily basis, this individual will communicate with a broad range of university constituents that may include campus leadership, corporate executives, students, parents, donors, alumni and community members. In a fast-paced environment, this role requires clear and professional written and verbal communication skills, and will be exposed to matters confidential in nature requiring discretion.

The position provides support before, during and after meetings, including preparing reports and agendas, capturing action items and handling follow-up as needed. In addition to providing executive support, the position provides general support to two fundraising teams (six people). This position maintains a purchasing card and manages travel-related activities as needed.

The position will exercise independent judgment to resolve administrative problems and support donors and partners, and will be able to perform under pressure with a high degree of accuracy, professionalism, diplomacy and confidentiality. The incumbent will possess excellent written and verbal communication skills and have strong computer system and data management expertise.

Required Minimum Qualifications:

• High School Diploma or GED
• Four years secretarial experience
• Ability to schedule meetings; manage a busy work schedule; use Google Docs, Box and Microsoft Office products; and interact with partners, donors and staff at all levels in a courteous and efficient manner
• Skill in composing a variety of correspondence; gathering and summarizing information; maintaining confidentiality and handling sensitive matters with discretion and tact; and planning and executing complicated assignments without instruction
• Ability to communicate effectively both verbally and in writing; understand and follow verbal and written instructions; project a professional and positive image of the institution

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Associate's Degree or higher
• Experience in an academic environment, experience providing executive support and/or donor relations experience
• Experience using a CRM or donor database for tracking and reporting

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

For best consideration, please upload a cover letter and a resume by January 26, 2024.

Closing Date: Open Until Filled Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 11 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Contingent II positions may include benefits.

Benefits offered align with type (Regular, Contingent II, etc.) of position.

Salary: Pay Range 10 (starting at $43,404) based on the University System of Maryland Pay Program Hours: Full-time Type: Regular FLSA Status: Nonexempt Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at View phone number on us.fitly.work or MD TTY Relay Service View phone number on us.fitly.work between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization: As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.