Executive Assistant

A bit about us:

Our client, a growing manufacturing organization, is seeking a highly organized Executive Assistant to provide direct support to the Vice President of Operations. This role combines executive administration, financial support, production coordination, and bilingual communication in a fast-paced manufacturing environment.

Why join us?

$60K - $80K per year based on experience
Monday through Friday work schedule
Medical/Dental/Vision/Disability effective first of the month after the hire date
PTO accrual begins upon hire
Referral bonuses
401k with company match

Job Details

Responsibilities

• Provide day-to-day administrative support to the VP of Operations.
• Coordinate executive calendars, meetings, travel arrangements, and accommodations.
• Prepare presentations, reports, meeting agendas, minutes, correspondence, and other business documents.
• Review and assist with financial reports, invoices, and operational documentation.
• Serve as the primary translator and interpreter for verbal and written communications between English and Mandarin Chinese.
• Ensure accurate and confidential translation of meetings, emails, and technical documentation.
• Maintain production work orders within SAP.
• Coordinate daily production schedules and material transfers between manufacturing facilities.
• Work closely with production departments to resolve scheduling and operational issues while communicating updates to leadership.
• Handle multiple priorities while maintaining a high level of professionalism and confidentiality.
• Support additional administrative and operational projects as assigned.

Qualifications

• Bachelor's degree in Finance, Business, or a related field.
• 2-4 years of executive administrative experience in a manufacturing or industrial environment.
• Minimum of 2 years of Cost Accounting experience.
• Fluent in both Mandarin Chinese and English (written and verbal).
• Strong proficiency with Microsoft Office.
• Experience working with ERP systems, preferably SAP.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail with the ability to manage confidential information.
• Experience coordinating logistics, scheduling, and executive-level communications.

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