Administrative Services Coordinator

About the Role We are seeking a highly adaptable, quick-thinking Staffing Office Coordinator to join our fast-paced hospital team. Please note: This is not a standard administrative assistant role. It is a high-visibility, high-stakes position designed for a dynamic professional who thrives under significant pressure and tight time constraints. In this role, you will be the operational heartbeat of our clinical floors, responsible for day-of staffing and recruitment to ensure our hospital units are safely and efficiently covered. Key Responsibilities Daily Hospital Staffing: Drive the day-of staffing operations across the hospital, assessing unit census needs in real-time. Targeted Deployment: Actively recruit and allocate essential clinical and support staff—including Nurses, CNAs, Monitor/Surgical Technicians, and Hospital Unit Coordinators—to areas of critical need. Compliance & Protocol: Strictly adhere to detailed standard work procedures and union contract language when making staffing and scheduling decisions. Cross-Functional Communication: Serve as the central point of contact for staffing adjustments, delivering exceptional customer service and clear communication to department heads and medical staff. Requirements & Qualifications Education: High School Diploma or equivalent required; Bachelor’s degree strongly preferred. Experience: 2+ years of experience in a staffing office environment, specifically handling day-of staffing and recruitment, is highly recommended. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel) and Microsoft Teams required. Experience with API healthcare scheduling software is a plus. (Training will be provided for proprietary internal systems). Certifications: None required. The Ideal Candidate Profile Critical Thinker: You can quickly analyze fluctuating hospital census data and make accurate, independent decisions. Resilient & Quick-Witted: You excel in high-pressure environments, process information rapidly, and never lose your cool when timelines are tight. Highly Adaptable: You embrace continuous change and can pivot strategies at a moment's notice. Exceptional Communicator: You possess interpersonal skills and approach stressful situations with a solution-oriented, customer-service mindset.

salary: $37.99 - $38 per hour
shift: First
work hours: 3 AM - 11:30 PM
education: High School

Responsibilities

Daily Hospital Staffing: Drive the day-of staffing operations across the hospital, assessing unit census needs in real-time.
Targeted Deployment: Actively recruit and allocate essential clinical and support staff—including Nurses, CNAs, Monitor/Surgical Technicians, and Hospital Unit Coordinators—to areas of critical need.
Compliance & Protocol: Strictly adhere to detailed standard work procedures and union contract language when making staffing and scheduling decisions.
Cross-Functional Communication: Serve as the central point of contact for staffing adjustments, delivering exceptional customer service and clear communication to department heads and medical staff.

Skills

• staffing
• Recruiting
• critical thinker

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.